FutureWorks Media Limited
Website:
futureworks.in
Company:
https://www.linkedin.com/company/fwxmedia
Industries: Movies, Videos, and Sound
Job details:
About This Job
FutureWorks Media Limited
Location: Mumbai, Maharashtra, India
Work Mode: On-site
Industry: Movies, Videos, and Sound
Job Description
Job Title: Admin & Facility Executive
Location: Andheri West, Mumbai
About The Role
We are looking for a proactive, tech-savvy Admin & Facility Executive to independently manage our office administration, facility maintenance, inventory, vendor coordination, and day-to-day operational activities.
This is not a routine desk job. We are looking for someone who enjoys solving problems, follows up consistently, and takes ownership to ensure the office runs efficiently every day.
Key Responsibilities
Office AdministrationManage daily administrative operations.Prepare and share daily, weekly, and monthly reports.Maintain office records and documentation.Coordinate with internal teams for administrative requirements.
Facility & MaintenanceCoordinate office repairs and preventive maintenance.Track Annual Maintenance Contracts (AMCs) and renewals.Liaise with electricians, plumbers, carpenters, AC technicians, internet providers, and other service vendors.Ensure all office equipment and facilities remain operational.
Inventory ManagementMaintain inventory of office supplies, pantry items, housekeeping materials, and equipment.Monitor stock levels and raise purchase requests before shortages occur.Conduct regular inventory audits and maintain accurate records.
Vendor ManagementCoordinate with vendors for quotations, purchases, repairs, servicing, and deliveries.Follow up proactively to ensure timely completion of work.Maintain vendor database, service history, and AMC records.Compare quotations and recommend cost-effective solutions.
Reporting & DocumentationMaintain Excel reports, dashboards, trackers, and maintenance logs.Keep documentation organized and up to date.Prepare SOPs, checklists, and operational documentation when required.
Technology & AIUse AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve productivity.Utilize AI to create reports, drafts, SOPs, checklists, and documentation.Be comfortable learning and adopting new digital tools.
Required SkillsStrong proficiency in Microsoft Excel (formulas, filters, tables, reports, basic dashboards).Comfortable using AI tools in day-to-day work.Good written and verbal communication skills.Strong follow-up and coordination abilities.Excellent organizational and multitasking skills.Attention to detail and ownership mindset.Basic understanding of office maintenance and facilities management.
Preferred Qualifications1–4 years of experience in Administration, Facility Management, Office Operations, or a similar role.Candidates residing near Andheri West will be preferred.Experience working in corporate offices or commercial facilities will be an advantage.
Good-to-Have SkillsExperience with Google Workspace (Docs, Sheets, Drive).Professional email drafting and WhatsApp communication.Basic procurement and purchase coordination experience.Vendor negotiation and quotation comparison skills.Experience maintaining SOPs and operational documentation.
What We're Looking For
We're Looking For Someone Who Is
Proactive and dependable.Highly organized with excellent attention to detail.Comfortable using modern technology and AI tools.Persistent in following up until work is completed.Able to work independently with minimal supervision.A problem solver who takes ownership rather than waiting for instructions.
If you enjoy keeping operations running smoothly and believe every detail matters, we'd love to hear from you.
Click on Apply to know more.