PROVO
Website:
provo.org
Company:
https://www.linkedin.com/company/provoatelier
Industries: Retail Building Materials and Garden Equipment
Job details:
Senior Executive Assistant to the Founder — Provo (A Unit of Vivre Panels)
📍 Kolkata (Hybrid) | 3–6 years experience
We're not looking for a calendar-filler. We're looking for a calendar-owner.
Provo is the exclusive Eastern India distributor for Vivre Panels, and we're on a mission to build a ₹100 Cr+ pan-India interiors brand. Our Founder moves fast, talks to everyone, and says yes to a lot — which means his day needs someone who can turn that energy into structure. That's you.
About Provo:
Provo — A Unit of Vivre Panels — is a premium interior materials showroom in Topsia, Kolkata, offering veneers, laminates, Evowood, louvers, plywood, acoustic panels, decorative surfaces, and Schuller German modular kitchens. We work with architects, interior designers, and homeowners across Eastern India, and we're scaling fast.
About the role:
You'll be the Founder's second brain for time. Twelve months in, his calendar runs itself — no double-bookings, no "wait, what's next," no scrambling before meetings. You'll have quietly become the person the whole leadership team checks with before they touch his schedule.
What you'll own:
- End-to-end calendar management — scheduling, prioritizing, and protecting the Founder's time across client meetings, vendor visits, team reviews, and personal commitments
- Daily and weekly planning — building out each day in advance, with buffers, prep time, and follow-ups built in
- Meeting prep — briefing notes, agenda, and background before every important meeting so the Founder walks in ready
- Travel and logistics coordination, including last-minute changes
- Acting as a gatekeeper — filtering requests, flagging conflicts, and making judgment calls on what needs the Founder's time versus what doesn't
- Following up on action items from meetings to make sure things don't fall through the cracks
- Coordinating with the EA and operations team (current EA handles relationships; you'll bring the organization and reporting rigor)
What we're looking for (required):
- 3–6 years in an Executive Assistant, Chief of Staff, or senior scheduling/coordination role, ideally supporting a founder or senior leader
- Proven ability to manage a high-volume, frequently-changing calendar without losing track of priorities
- Sharp attention to detail and strong follow-through — you close loops without being asked twice
- Comfortable working with a fast-moving, relationship-first leader and translating that energy into a structured day
- Excellent written and verbal communication in English and Hindi/Bengali
Preferred:
- Experience in a showroom, retail, real estate, or B2B distribution business
- Familiarity with Google Workspace/Calendar, WhatsApp Business tools, or CRM systems
- A calm, low-drama temperament — someone who brings order, not more noise
How to apply:
Send your resume and a short note on how you've managed a demanding calendar in the past to [ea@provo.in/9147740167].
Click on Apply to know more.