Exenity Systems Pvt Ltd; Pune
Website:
exenity-systems.com
Job details:
Business Operations Executive
Department
Business Operations
Reporting To: Managing Director
Location: Exenity Systems Pvt. Ltd., Pune
Position Summary
The Business Operations Executive will support the Managing Director in coordinating daily
business operations across Sales, Design, Purchase, Production, Accounts, HR and
Administration. The objective is to ensure that nothing gets delayed because of lack of coordination.
Key Responsibilities
Sales Support: Quotations, techno-commercial offers, CRM, enquiry tracker, sales pipeline,
customer records, approvals and tender support.
Project Coordination: Maintain project trackers, coordinate departments, follow up pending actions,
update dashboards and escalate delays.
Documentation: MOMs, customer/vendor correspondence, document revisions, engineering
records and ISO documentation.
Purchase: Purchase order follow-up, vendor coordination and material tracking.
Production: Production tracking, fabrication, machining, bought-out items and dispatch readiness.
Design: Drawing release, GA approvals and engineering documentation.
Accounts: Payment follow-up, invoices, outstanding tracking and dispatch documents.
HR & Administration: Attendance, interviews, employee records, leave and training.
Customer Communication, FAT support, Dispatch coordination and MIS reporting.
Software Knowledge
MS Excel (Advanced), Word, PowerPoint, Outlook, Google Workspace. Preferred: ERP, CRM,
Canva, PDF tools and basic AutoCAD understanding.
Skills
Communication, coordination, documentation, planning, time management, problem solving,
multitasking, ownership, integrity and confidentiality.
Qualification
Graduate (BBA/B.Com/BCA or equivalent). MBA preferred. Freshers with excellent communication
may apply.
Exeperience
1–4 years in Business Operations, Project Coordination, Sales Coordination, Operations Support or
Executive Assistant roles.
KPIs
100% daily tracker updates, 95%+ follow-up completion, MOM within 24 hours, 98% documentation
accuracy, timely dashboards and payment reminders.
Growth Path
Business Operations Executive → Senior Business Operations Executive → Project Coordinator →
Operations Coordinator → Executive Assistant to MD → Operations Manager
Success at Exenity
Acts as the coordination backbone of the company by ensuring every enquiry, drawing, purchase
order, payment follow-up, production milestone, dispatch and customer communication is tracked
and completed on time.
Click on Apply to know more.