The Cleaning Company
Website:
tccsandiego.com
Company:
https://www.linkedin.com/company/the-cleaning-company-official
Industries: Facilities Services
Job details:
About This Job
The Cleaning Company
Location: Ahmedabad, Gujarat, India
Work Mode: On-site
Industry: Facilities Services
Job Description
Hiring: Executive Personal Assistant – Founder’s Office
Location: Ahmedabad, Gujarat
Work Type: Full-time, Remote
Working Hours: Aligned primarily with Dubai business hours
Experience Required: 2–5 years
Joining: Immediate or within 15 days
We are looking for a highly organised, dependable and persistent Executive Personal Assistant to support a Dubai-based entrepreneur managing businesses in the UAE and India.
This is not a routine secretarial role.
The selected candidate will act as the Founder’s central coordination and follow-up point—organising priorities, tracking assigned work, managing meetings, preparing reports, coordinating with teams and ensuring that important matters are completed within deadlines.
Key Responsibilities
- Prepare a daily priority brief for the Founder.
- Maintain and update the master task and follow-up tracker.
- Convert calls, messages and instructions into actionable tasks.
- Follow up with employees, vendors, lawyers, bankers and external professionals.
- Manage the Founder’s calendar, meetings, calls and reminders.
- Prepare meeting agendas, minutes and action-point reports.
- Draft professional emails, WhatsApp messages, letters and internal communication.
- Coordinate business matters related to restaurant operations, events, banking, payroll, WPS, legal matters and India-based teams.
- Track payments, renewals, submissions, appointments and important deadlines.
- Prepare daily closure reports and weekly pending-task summaries.
- Organise digital documents, folders, records and confidential information.
- Coordinate selected personal, travel and family-related administrative tasks.
- Escalate delays, risks and unresolved issues before they become urgent.
What We Are Looking For
- 2–5 years of experience as an Executive Assistant, Personal Assistant, Founder’s Office Coordinator, Operations Coordinator or Senior Administrator.
- Excellent written and spoken English.
- Strong command of WhatsApp, email, Google Calendar, Google Drive, Google Sheets, Microsoft Excel and Word.
- Comfortable using ChatGPT and other productivity tools.
- Strong follow-up skills and the confidence to repeatedly chase pending work.
- Ability to handle multiple businesses and priorities simultaneously.
- Excellent attention to names, dates, amounts, deadlines and documents.
- Ability to prepare clear, short and professional reports.
- High level of confidentiality, honesty and reliability.
- Ability to work independently without continuous supervision.
- Stable internet connection, laptop and professional home-working environment.
- Willingness to work according to Dubai business timings and occasionally support urgent matters outside normal hours.
This Role Is Suitable for Someone Who
- Enjoys bringing order to multiple moving tasks.
- Does not wait to be reminded to follow up.
- Can communicate firmly without being rude.
- Notices missing information and possible delays.
- Keeps proper records instead of relying on memory.
- Is comfortable coordinating with senior professionals and operational teams.
- Takes ownership until a task is genuinely completed.
This Role Is Not Suitable for Someone Who
- Needs continuous instructions for routine work.
- Is uncomfortable making follow-up calls.
- Avoids chasing people for updates.
- Frequently misses deadlines or details.
- Wants a basic data-entry or back-office role.
- Is unavailable during Dubai working hours.
- Cannot handle confidential business and personal information.
- Marks tasks complete without checking proof or results.
Performance Expectations
The Candidate Will Be Measured On
- Percentage of tasks completed within deadlines.
- Accuracy of calendar and appointment management.
- Quality and timeliness of daily reports.
- Follow-up effectiveness.
- Number of deadlines or commitments missed.
- Accuracy of documents and trackers.
- Ability to identify and escalate risks early.
- Confidentiality and reliability.
Working Arrangement
- Full-time remote position based in Ahmedabad.
- Candidate must have their own laptop, smartphone and reliable internet.
- Regular video meetings and phone coordination will be required.
- Primary work timings will be aligned with Dubai, UAE.
- Selected candidates may be required to complete a practical assignment before the final interview.
Application Instructions
Please apply only if you meet the above requirements.
Along With Your CV, Submit
- Your current city.
- Current and expected monthly salary.
- Notice period.
- Details of your previous experience supporting a founder, director or senior executive.
- A brief explanation of how you manage multiple pending tasks and follow-ups.
- Confirmation that you have a laptop, stable internet and a quiet workspace.
- Confirmation that you can work according to Dubai timings.
Applications without complete answers may not be considered.
Click on Apply to know more.