26-130 Accounts Payable Fiscal Technician

About the Department

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Accounts Payable Office invites applicants for the position of Fiscal Technician.

The shift for the position is Monday to Friday, 8:00 a.m. – 4:30 p.m.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good. 

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. 

The accounts payable office strives to provide the best possible service for internal and external University customers. Our procedures promote the use of best practices to properly fulfill the needs of our vast customer base, while adhering to the mission of Finance and Business Services. Adherence to Accounts Payable’s procedures helps to maintain compliance with laws and audits, ensure best in class business practices, and maintain cost effectiveness.

The ideal candidate will demonstrate excellent customer service and written communication skills; the ability to work collaboratively with others and to manage multiple priorities in a fast-paced and high-volume environment; experience using Microsoft Office Suite to manage calendars, develop reports and monitor data; experience working in higher education and student support; and the ability to professionally communicate and collaborate with students, faculty, staff and other campus partners.

Responsibilities include: 

• Prepare and perform payment runs
• Adhere to Pennsylvania State System of Higher Education and University guidelines
• Use of University financial/EPR system
• Research and resolve invoice discrepancies and issues
• Correspond with vendors in a timely manner and the campus community and respond to inquiries
• Audit and process invoices and maintain vendor records
• Perform other duties as assigned

Position Duties

• One year as a Fiscal Assistant;

or

• Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school;

or

• One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration;

or

• Any equivalent combination of experience and training.

• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel

Required Knowledge, Skills & Abilities:

• Thorough knowledge of bookkeeping principles and practices
• Knowledge of modern office practices and equipment
• Some knowledge of accounting principles and methods
• Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately
• Ability to prepare financial reports and statements
• Ability to apply and adapt established methods to financial transactions

Minimum Qualifications

• Experience in accounts payable
• Familiarity with W-9, W-8 and 1099
• Experience using SAP, ARIBA and similar EPRs
• Demonstrated ability to analyze and resolve complex issues, collaborate effectively with leadership, and implement timely solutions
• Customer service experience

Other Qualifications

Salary and benefits are dictated by the American Federation of State, County and Municipal Employees (AFSCME) collective bargaining agreement.

This position offers a hybrid work arrangement. Specific expectations, on campus presence and scheduling will be reviewed with candidates during the interview process.
  
Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Applications must include a resume to be considered for the position.
  
 Due to the nature of the position, employment visa sponsorship is not available. 
  
 Applicants must successfully complete the interview process to be considered as a finalist. 
  
 All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks. 
  
Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action – Equal Opportunity Employer.

Email hrs@wcupa.edu for questions regarding the application process.