26-86 Grant Management Specialist (MAN 170) - Office of Research and Sponsored Programs

About the Department

Join a vibrant campus community whose excellence is reflected in its diversity and student success.   West Chester University of Pennsylvania’s Office of Research and Sponsored Programs invites applications for the position of Grant Management Specialist for the College of Sciences and Mathematics (CSM). This is a temporary two-year appointment with benefits.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.  We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

The Office of Research and Sponsored Programs (ORSP) facilitates, coordinates, and safeguards the institution’s research and creative activity enterprise and enhances the university’s ability to be an educational and cultural resource for students, alumni, and citizens of southeastern Pennsylvania. The College of Sciences and Mathematics (CSM) at West Chester University includes the following departments: Anthropology and Sociology, Biology, Biomedical Engineering, Chemistry, Computer Science, Earth and Space Sciences, Mathematics, Political Science, Physics and Engineering, and Psychology.

The Post-Award Grants Management Specialist for The College of Sciences and Mathematics (CSM) collaborates with Finance and Business Services and other campus partners including faculty researchers, grant specialists, and Human Resources to support CSM faculty in grant administration; ensure compliance with agency terms and conditions; support successful completion of project deliverables; assist with modifications during the project period; facilitate project closeout tasks; and oversee student and staff hiring for grants.

The ideal candidate will demonstrate experience administering grant contracts, applying Uniform Guidelines, managing budgets, the ability to communicate with and collaborate with diverse campus constituents including faculty, staff and students; and the ability to meet multiple deadlines with attention to detail and accuracy.

Responsibilities include:

• Manage a diverse portfolio of grant awards in various stages of completion
• Maintain an understanding of compliance regulations including all applicable laws, regulations, policies, and agency requirements
• Read and communicate terms and conditions provided in grant project documents
• Use Cayuse Sponsored Programs software to add budget revisions and NCE information  
• Support budgeting for sponsored projects including personnel costs, participant support costs, supplies, travel, student and staff hires, and other direct costs, including post award budget modification
• Provide guidance for procurement and supplies orders for external grants
• Serve as primary point of contact for financial questions pertaining to Accounts Payable, Purchasing, PCards, and Human Resource issues related to grants
• Review draft budgets for grant proposals 
• Submit budget amendments to granting agencies for approval
• Collaborate with PIs to allocate remaining line-item budget balances for budget amendments
• Facilitate staff and student hiring for grants
• Track faculty alternative work arrangements
• Assist faculty PI with audit requests as needed
• Monitor and facilitate ongoing grant activity and expenditures to ensure deliverables and reporting requirements 
• Monitor and facilitate subrecipient monitoring procedures are met on time and according to agency requirements
• Communicate with grantors regarding programmatic reporting as needed
• Maintain burn rate or spend down tracker for each grant budget within CSM
• Coordinate quarterly meetings with CSM faculty PI to review expenses and closeout requirements
• Generate reports, monitor available grant balances, and review data with PIs
• Assist with grant p-card expense reconciliation and statement submission to ensure spending is aligned with grant budgets
• Ensure grant matching requirements are met and supported by applicable documentation
• Other duties as assigned

Position Duties

• Bachelor's degree
• One year or more of professional experience in grant, contract administration or sponsored projects experience or accounting and finance experience supporting grants
• Proficiency in the use of Microsoft Office Suite including Outlook, Word, and Excel

Minimum Qualifications

• Higher education or not for profit grant contract administration experience 
• Experience managing budgets 
• Demonstrated understanding of compliance regulations including all applicable laws, regulations, policies, and agency requirements
• Experience with Uniform Guidance   
• Experience with grant administrative software such as InfoReady and Cayuse

Other Qualifications

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.  A cover letter, resume, and three professional references with contact information are required. Incomplete applications will not be reviewed.

Applicants must successfully complete the interview process to be considered as a finalist. All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.