Administrative Support
• Provide general administrative support to purchasing and operations teams
• Prepare, maintain, and organize records, files, and reports
• Assist with data entry, document preparation, and correspondence
• Support process improvements by maintaining standard operating procedures
• Performs other related duties as assigned.
Purchasing Support
• Assist with the preparation and processing of purchase orders
• Communicate with vendors regarding order status, pricing, and delivery timelines
• Maintain vendor information, contracts, and pricing records
• Support purchasing staff by tracking open purchase orders and discrepancies
• Coordinate documentation related to procurement activities
Inventory Control Support
• Assist with inventory tracking and reconciliation within inventory systems
• Monitor stock levels and report shortages, overages, or discrepancies
• Support cycle counts, physical inventories, and inventory audits
• Maintain accurate inventory records and updates in ERP or tracking systems
• Coordinate with warehouse or operations teams on inventory movement
Order & Management Support
• Support order entry, processing, and tracking from receipt through fulfillment
• Respond to internal inquiries regarding order status and availability
• Assist in resolving order discrepancies and documentation issues
• Maintain accurate records of customer and internal orders
• Provide reporting on order volume, turnaround time, and trends as requested
• Responsible for maintaining bill of materials updates
Required Skills/Abilities:
• Excellent communication skills, including active listening.
• Proficient computer skills with the ability to learn new software.
• Strong organizational and time management skills
• Proficiency with Microsoft Office (Excel, Word, Outlook)
• Attention to detail, accuracy in data management, and ability to multitask in a fast-paced environment
Preferred:
• Experience working with ERP, inventory, or purchasing systems
• Familiarity with supply chain or purchasing processes
• Associate’s degree in business, Supply Chain, or related field
• Experience working with vendors or order management systems
Education and Experience:
• High school diploma or equivalent
• 1–3 years of experience in administrative, purchasing, inventory, or operations support
Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
