TENAX GROUP
Website:
tenax.it
Job details:
Job Description – Warehouse Executive (Manufacturing Operations)
Position: Warehouse Executive
Location: Bangalore
Department: Warehouse / Operations
Reporting To: Operations Head
Job Summary
The Warehouse Executive is responsible for managing end-to-end warehouse operations including inward, inventory control, dispatch, billing, ERP entries, and reporting. The role ensures batch traceability, accuracy, and timely delivery while maintaining quality and safety standards.
Key Responsibilities
1. Inward Operations
- Verify incoming materials against Purchase Orders, Invoice, and Delivery documents
- Check COA (Certificate of Analysis) and material specifications
- Allocate unloading bay and arrange manpower for unloading
- Verify quantity, product details, and batch number
- Label materials with product code, name, and batch details
- Prepare samples and submit to QC for approval
- Store materials in designated warehouse locations (RM / FG / Quarantine)
2. Inventory Management
- Maintain accurate stock records in ERP (batch-wise & location-wise)
- Follow FIFO / FEFO practices
- Conduct physical stock verification and reconciliation
- Monitor stock levels and report discrepancies
- Ensure full batch traceability across operations
3. Dispatch / Loading Operations
- Prepare and follow dispatch/loading checklist
- Ensure correct picking, packing, and staging
- Verify quantity, product, and batch details before dispatch
- Maintain batch-wise dispatch records
- Supervise safe loading of materials
- Generate and share LR (Lorry Receipt) with Sales Team
- Coordinate with transporters for timely dispatch
4. Billing & Dispatch Documentation
- Generate Invoices, E-way Bills, and Delivery Challans
- Prepare and submit transport bills for processing
- Prepare cash bills with supporting documents and approvals
- Verify all documents for accuracy before submission
- Maintain proper documentation and filing for audit purposes
- Coordinate with Accounts/Finance for payment processing
5. Transport & Delivery Coordination
- Track shipments and ensure timely delivery
- Follow up with transporters for any delays
- Collect and maintain POD (Proof of Delivery)
- Update delivery status and report exceptions
- Maintain transporter performance records
6. ERP & System Entries
- Post all inventory-related transactions in ERP (GRN, dispatch, transfers)
- Maintain real-time stock updates
- Ensure alignment between physical stock and ERP records
- Support audits and stock reconciliation
7. Daily Reporting & Coordination
- Prepare and share daily dispatch and stock reports with HOD
- Coordinate with Production, QC, Procurement, and Sales teams
- Highlight operational issues, shortages, or delays
- Maintain proper reporting and documentation
8. Warehouse Operations & Safety
- Ensure proper storage and handling of materials
- Maintain warehouse cleanliness and organization (5S)
- Follow safety standards and guidelines
- Optimize space utilization and storage layout
Qualifications & Experience
- Bachelor’s Degree / Diploma
- 2–4 years of warehouse experience (manufacturing preferred)
- Knowledge of ERP systems
- Understanding of inventory and dispatch processes
Key KPIs
- Inventory Accuracy ≥ 98%
- On-Time Dispatch ≥ 95%
- Batch Traceability Accuracy = 100%
- POD Collection ≥ 98%
- GRN Processing within TAT
- Zero safety incidents
Key Competencies
- Attention to detail
- Time management
- Team coordination
- Problem-solving
Click on Apply to know more.