Education Office Coordinator
The Education Office Coordinator provides administrative and operational support for both student programs and internal employee training at VMSC EMS. This role supports the day-to-day function of the Education Department by managing student admissions processes, coordinating training logistics, and maintaining accurate records. The position plays a key role in ensuring students, instructors, and employees are supported and prepared.
Key Responsibilities
Student Success & Admissions
- Serve as the primary administrative contact for prospective and current students
- Assist with student enrollment from initial inquiry through registration and course start
- Coordinate onboarding by distributing schedules, materials, and course expectations
- Track student applications and documentation; follow up to ensure completion
Employee & Instructional Support
- Support instructors with class rosters, materials, and classroom readiness
- Track employee certifications and training requirements; coordinate recertification scheduling
- Assist with administrative onboarding for new hires, including training registration and documentation
- Register internal staff for required training and maintain accurate records
Administrative Operations
- Answer and manage incoming calls, voicemail, and general inquiries
- Monitor and respond to departmental email accounts
- Schedule meetings, student appointments, and training sessions
- Maintain training calendars across multiple locations
- Enter and maintain student and employee records in the LMS and internal systems
- Assist with coordination of course logistics, including scheduling and resource allocation
- Perform additional administrative duties as assigned
Qualifications
- Proficient in Microsoft Office and general office systems
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Professional written and verbal communication skills with a strong phone presence
Schedule
Monday–Friday, 08:30–16:30
Compensation
This is a FLSA non-exempt role, $24.00-$28.00 per hour
VMSC is an Equal Opportunity Employer.