Administrative Coordinator

Description

The Administrative Coordinator performs a variety of administrative, financial, and technical support functions for the Public Works Department. The ideal candidate will demonstrate strong organizational skills, accuracy in data entry and document management, and a customer service-oriented approach in assisting both internal staff and the public.

Essential Functions:

The Administrative Coordinator plays a key role in keeping the Public Works Department running smoothly and efficiently. This position supports a variety of essential functions, from preparing reports and correspondence to managing service requests and maintaining the department’s electronic document system. The role also assists with payroll processing, financial recordkeeping, and purchase order tracking to ensure accuracy and compliance. In addition to handling invoices and data entry, the Administrative Coordinator provides friendly and professional customer service to residents and contractors, supports other staff when needed, and contributes to special projects that help the department deliver high-quality service to the community.

Qualifications

• Strong attention to detail and ability to manage multiple priorities accurately and efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with electronic records management systems preferred.
• Experience with data entry, document management, and basic accounting or payroll functions.
• Excellent written and verbal communication skills and a professional customer service approach.
• Ability to work effectively both independently and collaboratively within a team environment.

Requirements

Educational Requirements:

High School diploma or equivalent required. Associate’s degree in general business or related field preferred. 

Experience Requirements:

Minimum two (2) years of prior general office experience.

Compensation and Benefits

This is a full-time 37.5 hour per week on-site position that is FLSA non-exempt. Excellent benefits package, including health and life insurance, IMRF pension, 457 retirement plan, vacation time, personal time, paid holidays and sick days. The starting salary range for this position is $56,524 - $67,000 when annualized, depending on qualifications. A complete job description is available by 

clicking here . 

Hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Consistent and regular attendance is essential for successfully completing the duties of this position. 

Any offer of employment will be conditional upon the successful completion of a background check and pre-employment drug screen. 

Position will remain open to the first 100 submissions. Please contact Public Works with any questions regarding the position at 847-870-5640 or pwjobs@mountprospect.org . 

The Village of Mount Prospect is an Equal Opportunity Employer and strives to be a welcoming and inclusive place for all. People of diverse backgrounds, veterans and those with disabilities are encouraged to apply.