About the Department
As a key member of the Public Works Management Team, performs advanced supervisory, administrative, and highly technical work in the planning, coordination, and execution of a comprehensive municipal fleet program. This position is responsible for the full operational and strategic oversight of Fleet Services operations, including maintenance, asset lifecycle management, procurement, vendor management, and regulatory compliance.
The Fleet Supervisor plays a critical role in ensuring operational readiness and reliability of all Village vehicles and equipment, supporting Public Works, Fire, Police and other departments. This position exercises independent judgment in managing fleet operations and provides data-driven recommendations related to fleet replacement, specification development, and capital improvement planning. The Fleet Supervisor is accountable for maintaining fleet readiness, cost efficiency, and regulatory compliance across all Village fleet operations.
HOURS AND SCHEDULE
Primarily, Monday through Friday between the hours of 06:30 and 14:30; some overnight and/or weekend hours when on call or in response to weather events or other emergencies.
COMPENSATION AND BENEFITS
2026 Public Works Supervisor Step Range
$115,012 to $127,013
Full Benefits: Medical, dental and vision insurance, IMRF pension, paid time off including vacation, sick leave, designated and floating holidays. Deferred compensation programs and FSA options available! Visit our website to view more information about benefits!
Position Duties
JOB
NO. | ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES | FREQUENCY |
| 1. | | Directs, supervises, and evaluates Fleet Services personnel, including mechanics and support staff. Establishes performance expectations and ensures accountability through formal evaluations, progressive discipline, and workforce development initiatives. Develops and implements daily, weekly, and seasonal maintenance schedules aligned with operational demands and service expectations. Monitors and achieves performance benchmarks including fleet availability, preventative maintenance compliance, shop productivity, and equipment downtime; implements corrective actions as needed. |
| Daily 50% |
| 2. | | Oversees fleet facilities, shop equipment, tools, and fueling systems. Ensures compliance with all applicable OSHA, EPA, IEPA, FMCSA, and DOT regulations. Manages underground storage tank (UST) systems and associated inspections and reporting requirements. |
| Daily 30% |
| 3. | | Manages the full lifecycle of fleet assets, including acquisition, utilization, preventative and corrective maintenance, and disposal. Develops and maintains data-driven replacement schedules based on mileage, engine hours, condition assessments, maintenance costs, and lifecycle cost analysis. Utilizes fleet analytics, telematics systems, and maintenance data to support predictive maintenance strategies and optimize asset performance. Maintains accurate fleet records within enterprise asset management systems. |
| Weekly 20% |
| 4. | | Oversees outsourced fleet services including major repairs, warranty work, and specialty services. Establishes and enforces performance standards related to cost, quality, and timeliness. Evaluates and balances in-house versus outsourced work to optimize efficiency and resource utilization. |
| Weekly 10% |
| 5. | | Develops technical specifications for vehicles, heavy equipment, and specialized apparatus incorporating total cost of ownership (TCO) principles. Leads the preparation and administration of RFQs, RFPs, and formal bid documents. Evaluates proposals, participates in selection processes, and provides award recommendations supported by technical and financial analysis. Administers vendor contracts and ensures compliance with service level expectations. |
| Monthly 10% |
| 6. | | Assists in the development and administration of Fleet Services operating and capital budgets. Tracks expenditures, analyzes cost trends, and develops strategies to improve cost efficiency. Prepares multi-year fleet replacement plans and capital forecasts and provides supporting documentation for inclusion in the Capital Improvement Program (CIP). |
| Weekly
10% |
| 7. | | Collaborates with Public Works, Fire, Police, and other departments to align fleet priorities with operational needs. Provides technical guidance on equipment selection, utilization, and operational readiness. |
| Monthly 10% |
| 8. | | Manages the disposal of surplus vehicles and equipment. Establishes fair market values, prepares assets for sale, and ensures transparent and compliant auction or disposal processes. |
| Monthly 5% |
| 9. | | Serves in a supervisory role during snow and ice operations, ensuring fleet readiness, rapid repair response, and effective deployment of equipment. Participates in emergency response activities and supports operational decision-making during critical events. |
| Seasonal 5% |
JOB
NO. | OTHER RELATED DUTIES |
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| 1. | | Represents Fleet Services in internal and external meetings, including coordination with other municipalities, agencies, and professional organizations. |
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| 2. | | Participates in accident and incident investigations involving Village vehicles and equipment; coordinates with Risk Management, Police, and insurance representatives as needed. |
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| 3. | | Assists with development and revision of departmental policies, procedures, and standard operating guidelines related to fleet operations and safety. |
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| 4. | | Participates in a mandatory rotating supervisory call-duty program to support after-hours operations, emergencies, and urgent fleet needs, including nights, weekends, and holidays; must be available to respond as required. |
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| 5. | | Supports preparation of reports, presentations, and supporting materials for senior leadership, committees, and the Village Board. |
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| 6. | | Maintains awareness of industry trends, regulatory changes, and emerging best practices in municipal fleet management. |
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| 7. | | Assists in coordination of special events or operational needs requiring fleet support (e.g., community events, emergency staging, large-scale operations). |
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| 8. | Performs other duties, tasks, and responsibilities as assigned.
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SUPERVISORY RESPONSIBILITIES: (Select one – required)
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| None required |
| X |
| Supervisory responsibilities are required to be carried out in accordance with the organization’s policies and applicable laws. (List specific responsibilities below) |
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Provides immediate and direct supervision of Fleet Services personnel, including mechanics, administrative staff, and part-time or seasonal staff assigned to this division.
Assists and supports the Street Superintendent in planning, budgeting, policy development, and operational decision-making related to fleet and equipment services.
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Minimum Qualifications
EDUCATION, EXPERIENCE AND COMPUTER SKILLS:
The designated education and experience levels best describe the minimum requirement needed to fulfill the essential job functions. However, any combination of equivalent education or experience may be considered.
Degree or coursework should be in: A technical school/certification program or coursework in Automotive Services or a related field is preferred.
| High school education with vocational training | | X | High school diploma or general education degree (GED) |
| Two or more years of college coursework in related field |
| Associate's degree (A.A.) from two-year college or technical school |
| Bachelor's degree (B.A.) from four-year college or university |
| Master's degree (M.A.) |
| Doctoral degree (PhD) |
Experience Level
| No prior experience or training required |
| Six months to one year related experience |
| Two or more years of college coursework in related field |
| One to two years related experience |
| Two to four years related experience | | X | Four to ten years related experience |
Additional Experience
X | Experience in supervisory capacity… 5 or more years of supervisory experience is preferred but not required. |
| Experience in management capacity… |
| Must meet the requirements as set by the Fire & Police Commission |
Computer Skills
X | Entry and processing of data | | X | Word Processing data | | X | Spreadsheet software | | X | Database software | | X | Specialized applications: Computerized Fleet Analysis (CFA), Fuel Master, Microsoft Office Suite; OpenGov Asset Management is a plus |
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LICENSES/CERTIFICATES:- Class B CDL with Air Brake Endorsement required within 6 mo. of hire;
- Underground storage tank certification within 6 months of hire;
- Automotive Service Excellence Certification preferred
COMMUNICATION SKILLS:
| Basic skills | Ability to read, comprehend, listen to and follow basic verbal or written instructions and provide appropriate feedback. Ability to read, comprehend and/or create routine correspondence and memos using proper spelling, grammar, punctuation and sentence structure. Ability to effectively convey information one-on-one or to small groups of employees or customers. |
| Intermediate skills | Ability to read, comprehend, listen to and follow complex verbal or written instructions from multiple sources. Ability to provide appropriate feedback by asking probing questions and/or suggesting alternative approaches. Ability to read, comprehend, create and explain to others complex correspondence, reports and/or manuals. Ability to convey procedures and policies one-on-one or in groups to employees or customers. |
| X | Advanced skills | Ability to read or interpret all types of documents including safety rules and regulations, and procedure manuals. Ability to create and edit reports and correspondence from varied source material using appropriate style and format. Clearly convey instructions to employees or team. Ability to speak clearly and effectively before groups of customers answering questions appropriately. |
| Business skills | Ability to read, research, and analyze general business periodicals, professional journals, technical reports, finance documents or government laws and regulations. Ability to write reports, business correspondence, manuals and draft policies and procedures. Ability to effectively make presentations and respond to questions from groups of managers, customers, citizens, or other agencies. |
| X | Specialized skills | Ability to read, analyze and interpret professional, scientific, or technical manuals, procedures, plans, schematics, maps, blueprints, licenses, and/or legal documents. Ability to respond to inquiries from managers, customers, business community or regulatory agencies. Ability to draft responses to complex or technical issues and/or effectively present technical concepts or information to managers, customers, or other agencies in concise understandable terms. |
- FOREIGN LANGUAGE SKILLS
Ability to speak and/or read, write and comprehend.
X | A Plus |
| Preferred |
| Required Required language: N/A |
Other Qualifications
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The required competencies listed below are representative of the knowledge, skills, and/or abilities required for successful job performance.
- Ability to lead, supervise, and develop a diverse work group, including technical staff, through effective direction, performance management, and coaching.
- Ability to establish and maintain effective working relationships with employees, supervisors, elected officials, and representatives of other departments, including Public Works, Fire, and Police.
- Ability to plan, prioritize, assign, and evaluate work in a manner that ensures efficient operations, high productivity, and timely completion of assignments.
- Ability to analyze operational data, maintenance records, and cost trends to support data-driven decision-making related to fleet performance, budgeting, and capital planning.
- Ability to develop and implement fleet maintenance strategies, including preventative and predictive maintenance programs.
- Ability to prepare clear, accurate, and professional reports, correspondence, and technical documents, including budget justifications, procurement documents, and performance summaries.
- Ability to develop technical specifications for vehicles and equipment and evaluate vendor proposals based on operational needs, cost, and long-term value.
- Ability to manage multiple projects and priorities simultaneously, including procurement processes, fleet replacement planning, and operational demands.
- Ability to interpret and ensure compliance with applicable federal, state, and local regulations, including OSHA, EPA, IEPA, FMCSA, and DOT requirements.
- Ability to effectively manage vendor relationships, including monitoring performance, enforcing contract requirements, and resolving service issues.
- Ability to exercise sound judgment and make independent decisions in both routine operations and emergency situations.
- Ability to communicate effectively, both verbally and in writing, including the ability to convey technical information to non-technical audiences.
- Ability to read, analyze, and interpret technical manuals, specifications, blueprints, and regulatory documents.
- Ability to promote and enforce safe work practices and ensure adherence to all safety policies and procedures.
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