Executive Assistant to CEO

This Executive Assistant role will be full-time and hybrid (both remote and in-person), working directly with the boutique firm's Founder and team. The firm is looking for a talented Executive Assistant who is capable of managing back office support seamlessly and efficiently to ensure team, client, and vendor satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor for the firm's Founder, team, and clients. This role will work directly with and report to the firm's Founder. Expectations: Represent the Firm in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude Prioritizes empathy, understanding, and authentic connection in all interactions Ensure all communication reflects the firm's values and level of professionalism Embrace the firm's values, standards, and contribute to a thriving company culture Demonstrate a commitment to excellence in high-quality work and attention to detail Possess strong communication skills and the ability to draft or edit all forms of correspondence Be technologically curious, savvy, and forward thinking Establish trust and use discretion when handling sensitive and confidential information Values diversity and works well within a diverse, multilingual team Responsibilities & Role Expectations: Maintain open and polished communication with the Founder, internal team, vendors, and clients Understand, anticipate, and take unprompted action on Founder's needs while also communicating progress and updates Effectively and independently manage tasks, projects, and deadlines to always meet expectations Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Manage onboarding of new team members Ability to address complex issues and diffuse crisis situations with clear decision making timely and in a professional manner Demonstrate flexibility and adaptability by adjusting to changing needs and priorities in a fast-paced environment Able to plan and coordinate details for travel, vendors, meetings, conferences, or events Prepare powerpoint presentations and materials Conduct project and industry research when necessary Automate processes, integrate program tools, and maintain the firm's project management software Effectively collaborate with other team members to accomplish tasks and complete projects Demonstrate expertise and in depth understanding of company operations and budgets Be well-versed in advanced office, scheduling, database, and industry-specific software Handle other administrative support tasks as requested

We are looking for an Executive Assistant for an external full-time, hybrid role at a boutique firm that specializes in interior design and construction, creating customized spaces for residential and commercial properties. By uniting project management, design, and construction in one place, the firm ensures a streamlined process from concept to completion. Every project reflects a dedication to quality, originality, and the client's distinct vision. Working closely with clients and vendors, the firm's team delivers customized experiences and results that align with the firm's fundamental values of sustainability, craftsmanship, and timeless design. Fueled by creativity and precision, the firm is committed to building lasting client relationships and bringing inspired spaces to life.