%3Cp%3E%3Cstrong%3EWhat we do here changes the world.%3C/strong%3E UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.%3C/p%3E%3Cp%3E%3Cstrong%3EThe Senior Administrative Coordinator in this%3Cmeta content=%22text/html; charset=us-ascii%22 http-equiv=%22Content-Type%22%3E%3C/strong%3E%3Cstyle%3E%0Aa {%0A text-decoration: none;%0A color: #464feb;%0A}%0Atr th, tr td {%0A border: 1px solid #e6e6e6;%0A}%0Atr th {%0A background-color: #f5f5f5;%0A}%0A%3C/style%3E%3Cstrong%3E role provides comprehensive business, financial, and administrative support to a department, handling day-to-day operations under general supervision. Responsibilities include coordinating budgets and financial processes, monitoring payroll and personnel actions, ensuring compliance with policies and grant requirements, supporting HR activities, and managing purchasing, travel, contracts, and inventory. The position regularly handles confidential information, serves as a liaison on administrative and financial matters, makes routine business decisions, and may oversee or train support staff while advising leadership on best practices and process improvements.%3C/strong%3E%3C/p%3E%3Cp%3E%3Cstrong%3EOnce you join us you won%27t want to leave.%3C/strong%3E It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus: %26nbsp;%3C/p%3E%3Cul%3E%3Cli%3E100% paid medical premiums for our full-time employees %26nbsp;%3C/li%3E%3Cli%3EGenerous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)%26nbsp;%3C/li%3E%3Cli%3EThe longer you stay, the more vacation you’ll accrue!%26nbsp;%3C/li%3E%3Cli%3ELongevity Pay (Monthly payments after two years of service)%26nbsp;%3C/li%3E%3Cli%3EBuild your future with our awesome retirement/pension plan!%26nbsp;%3C/li%3E%3C/ul%3E%3Cp%3E%3Cstrong%3EWe take care of our employees!%3C/strong%3E As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...%26nbsp;%3C/p%3E%3Cul%3E%3Cli%3EFree financial and legal counseling%26nbsp;%3C/li%3E%3Cli%3EFree mental health counseling services%26nbsp;%3C/li%3E%3Cli%3EGym membership discounts and access to wellness programs%26nbsp;%3C/li%3E%3Cli%3EOther employee discounts including entertainment, car rentals, cell phones, etc.%26nbsp;%3C/li%3E%3Cli%3EResources for child and elder care%26nbsp;%3C/li%3E%3Cli%3EPlus many more!%26nbsp;%3C/li%3E%3C/ul%3E%3Cp%3E%3Cstrong%3EPosition Summary:%3C/strong%3E%3C/p%3E%3Cp%3EProvides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.%3C/p%3E%3Cp%3E%26nbsp;%3C/p%3E%3Cp%3E%3Cstrong%3EPosition Key Accountabilities:%3C/strong%3E%3C/p%3E%3Col%3E%3Cli%3ECoordinates the day to day business and financial processes. May trend past performance and forecast future financials.%3C/li%3E%3Cli%3EVerifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner.%3C/li%3E%3Cli%3ERegularly handles confidential information and sensitive issues.%3C/li%3E%3Cli%3EReviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured.%3C/li%3E%3Cli%3ECoordinates and schedules Human Resources activities including recruiting and selection for classified staff.%3C/li%3E%3Cli%3EMonitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.%3C/li%3E%3Cli%3EMonitors travel, purchasing, payroll, timekeeping, contracts and grants.%3C/li%3E%3Cli%3EResponsible for acquisition of documents needed to monitor adherence to grant or program requirements.%3C/li%3E%3Cli%3EMaintains departmental equipment and space inventories.%3C/li%3E%3Cli%3EMonitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.%3C/li%3E%3Cli%3EProvides approval of purchase requisitions based on established signature authority guidelines.%3C/li%3E%3Cli%3EMay direct and manage the daily activities of the department/program through administrative staff.%3C/li%3E%3Cli%3EMay create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.%3C/li%3E%3Cli%3EMay train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations%3C/li%3E%3Cli%3EGenerally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.%3C/li%3E%3Cli%3EAdvises on financial and business practices, may draft policies and procedures as assigned by supervisor.%26nbsp;%3C/li%3E%3Cli%3EResponsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.%3C/li%3E%3Cli%3EOther duties as assigned.%3C/li%3E%3C/ol%3E%3Cp%3E%26nbsp;%3C/p%3E
Certification/Skills:
Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
Advanced working knowledge of University financial systems is preferred.
Minimum Education:
Bachelor’s degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.
Minimum Experience:
Three (3) years related work experience required.
Prior experience in finance, accounting, business administration or business management required.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Veteran Information:
Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to:001810, 2615, 0101, 018, 68G, 70A, 70B, 70E, 3F561.
For a complete list please visit www.uthealth-veterans.jobs.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.