Proficio Speech Therapy Group, Inc.
Website:
proficiotherapy.com
Job details:
Who are we?
Proficio Therapy Services is a mission-driven therapy organization dedicated to improving the lives of children and families. We provide high-quality ABA Therapy, Speech Therapy, and Occupational Therapy through our family of licensed clinical entities:
AGES Learning Solutions LLC – ABA Therapy
Proficio Speech Therapy Group Inc – Speech Therapy
Child’s Play Therapy Services PC – Occupational Therapy
Today, we operate 11 clinics across the United States, supported by more than 250 clinicians. We are actively expanding into additional cities throughout California and Utah, with international growth underway in India and the Middle East.
Our teams are backed by strong clinical leadership, reliable operational systems, and a culture built on respect, inclusion, and collaboration. Whether you’re starting your career or stepping into leadership, you’ll find opportunities to grow, contribute, and make a meaningful impact every day.
Job Description
The Payroll Specialist US Payroll is responsible for managing and processing payroll for employees in the United States, ensuring accuracy, compliance, and timely payroll execution. This role involves payroll data validation, tax compliance, benefits deductions, reporting, and coordination with HR, finance, and external payroll providers. The position plays a critical role in ensuring employees are paid accurately and in compliance with US payroll regulations and company policies.
Key Responsibilities
- Process end-to-end US payroll ensuring accuracy and timeliness.
- Validate payroll inputs including employee hours, compensation changes, bonuses, and deductions.
- Maintain and update employee payroll records, tax information, and direct deposit details.
- Ensure compliance with US payroll laws, tax regulations, and statutory requirements.
- Coordinate with HR for payroll inputs including new hires, exits, and salary changes.
- Manage payroll deductions such as benefits, taxes, retirement contributions, and other deductions.
- Manage payroll audits and maintain proper payroll documentation.
- Generate and maintain payroll reports, reconciliations, and payroll-related data.
- Address and resolve employee payroll queries and discrepancies.
- Ensure confidentiality and security of payroll data and employee information.
- Identify opportunities to improve payroll processes and operational efficiency.
- Support year-end payroll activities, including tax documentation and reporting.
- Ensure payroll activities are completed within defined timelines and SLAs.
Desired Candidate Profile
- Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
- 3–6 years of experience in US payroll processing or payroll operations.
- Strong knowledge of US payroll processes, tax regulations, and compliance requirements.
- Experience working with payroll systems, HRIS, or payroll platforms.
- Experience handling multi-state payroll is an advantage.
- Proficiency in MS Excel and payroll reporting.
- Strong attention to detail and numerical accuracy.
- Good analytical and problem-solving skills.
- Excellent communication and coordination skills.
- Ability to handle confidential payroll information responsibly.
- Ability to work independently in a fast-paced environment and meet deadlines.
Additional Requirements
- Availability to work night shifts supporting US operations is mandatory.
- Experience working in US-based companies or international payroll environments is mandatory.
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
- 3–6 years of experience in US payroll processing or payroll operations.
Benefits
- Medical insurance coverage
- Provident fund
- Annual performance bonus
- Paid time off
- Career progression opportunities
Equal Employment Opportunity
Proficio Therapy Services is an Equal Opportunity/Affirmative Action employer committed to building a team that represents the racial, ethnic and linguistic needs of our clients. This position description intends to describe the general nature and level of work being performed. It is not intended to include all duties and responsibilities. Because of a need to remain responsive to the needs of our clients and operational needs, job description and responsibilities may be modified at any time.
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