ADMINISTRATIVE OFFICER / SENIOR PA (110384-0425)

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Administrative Officer / Senior PA (110384-0425)

Location

University of Warwick Campus, Coventry

Department

Estates

Position Type

Fixed Term

Duration

Fixed-term contract for 12 months.

Salary

£30,805 to £34,132 per annum

About The Role

For informal queries, please reach out to Angie Dumper (Office Administration Manager) at a.c.dumper@warwick.ac.uk.

An exciting opportunity is available in the Estates department here at the University of Warwick for a proficient and experienced Admin Officer/Senior PA, working to support the Estates Director.

This is a dynamic, fast-paced department, and we are looking for the successful applicant to start as soon as possible.

In this role, you will provide superior administrative support to the Estates Director and provide a professional and efficient service to all those who interface with the Director.

Responsibilities

• Be the first contact between the Director and other parts of the University, acting as a conduit for the flow of high-level information.
• Complex diary management.
• Deal with queries and correspondence, drafting responses as appropriate.
• Organise meetings, prepare & research papers, set agendas, attend and minute the meetings.
• Provide support for papers for the University Committees that Estates need to attend.
• Draft Estates communications, presentations and briefings as required.
• Assist in the organisation and implementation of department events.
  
  

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so. 

About You

If you are enthusiastic, flexible and proactive with the ability to juggle multiple tasks and are a team player then you may just be what we are looking for:

You Will Need

• Proven experience in a similar role.
• Excellent administrative skills, including minute-taking.
• Professional attitude and presentation.
• Demonstrated experience in working with senior members of staff, ideally in a university setting.
• Advanced Microsoft Office skills.
• Excellent communication and interpersonal skills
• Ability to work autonomously and as part of a wider admin team.
• Ability to effectively time manage and prioritise multiple tasks.
• Strong problem-solving and organisational skills
  
  

For further information regarding the skills required for this role, please see the personal specification section of the attached job description.

About The Department

The Estates Office looks after the Warwick University campus - the land it's built on and the buildings it's made up of, and has circa 1000 members of staff.

The Admin Team provides business administrative support to all the teams across the whole department.

In 2023 Estates Staff Awards Night, the Admin Team won The Outstanding Team Contribution Award for the year.

This role represents a great opportunity within a friendly, positive, and professional environment.

About The University

Born in the 60s with a mindset of boldness, imagination and collaboration, the University of Warwick is a world-leading research-intensive university with the highest academic and research standards. We’re one of the world’s top universities, ranked 67th in the world and 10th in the UK*, with 92% of our research assessed to be ‘world leading or internationally excellent’**.

You'll be joining a diverse, innovative and globally connected community committed to igniting real world progress. Here at Warwick, we offer you opportunities to follow your ambitions as long as you bring the energy and determination to succeed.

• QS World University Rankings 2024
• Research Excellence Framework 2021
  
  

To find out more about us visit our website.

How to Apply

CLOSING DATE: Sunday 11th May 2025 at 23:55 (BST)

To apply, please click ‘Apply’ below and submit an application form by the closing date.

Please plan for any potential delays as you will not be able to submit an application form past this deadline (even if you opened the form at, say, 23:30).

You will have to attach a CV and a cover letter.

• Your CV should include your employment history (including your most recent employment), your education history, and any other relevant experience.
• Your cover letter should explain your motivations for applying to the role. It should also explain, using examples, how you meet each of the essential and desirable criteria detailed in the Job Description PDF document below. Please note that all essential criteria must be met by candidates who are invited to interview.
  
  

Please see here for guidance on writing a cover letter. We highly recommend using individual criteria as headers and explaining below, using examples, how you meet the criterion, though you are free to format the letter as you wish.

To streamline our hiring processes, we can only accept applications submitted via our official careers webpage, warwick-careers.tal.net.

• Interview Date: TBC
• Start Date: ASAP
  
  

What we Offer

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities.

We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information click here.

We are proud to say that we are a Living Wage employer.

Our Commitment to Inclusion

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment.  We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.  Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social, and cultural barriers that may otherwise prevent people from succeeding.

We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.

The University currently holds a Race Equality Charter Bronze Award, Athena Swan Sliver Award and a Disability Smart Bronze Award. Further information on all of the University's Awards and Accreditations can be found here. The University of Warwick is also one of the six founder institutions of the EUTOPIA European University Alliance.

Disclosure & Barring Service (DBS)

The University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.

In line with the DBS Code of Practice, the successful candidates for any roles involving regulated activity, will be subject to a DBS check at the appropriate level. The University will take all necessary measures to ensure that any individual subject to a barring order does not undertake any work with the barred group specified (i.e. children and/or adults).

We expect all employees, volunteers, and partners to share our commitment to safeguarding.

Rehabilitation of Ex-Offenders

The University undertakes not to discriminate against anyone who makes a disclosure relating to a conviction. The information disclosed at application stage is only visible to the central DBS team (i.e. not recruiting managers) to ensure there is no bias during the shortlisting process.

Job Description

JD - Administrative Officer (110384).pdf – 173KB Opens in a new window

Right to Work in the UK

We wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.

The Estates Office looks after the Warwick University campus - the land it's built on and the buildings it's made up of, and has circa 1000 members of staff. The Admin Team provides business administrative support to all the teams across the whole department.