Assistant Registrar for Faculty Services and Course Scheduling - Office of University Registrar - UTK

This is an on-campus position with some hybrid/remote work schedule flexibility.

Reporting to the Associate Registrar for Faculty Services and Course Scheduling, the Assistant Registrar provides leadership for the planning, governance, and execution of the University’s course scheduling, classroom assignment, and exam scheduling functions. This position serves as a key partner to colleges, departments, and central campus stakeholders to ensure the integrity, accuracy, and timely publication of the academic schedule in the student information system (SIS) and related scheduling platforms. The Assistant Registrar leads process improvement initiatives, establishes and maintains operational standards and documentation, and supports institutional compliance with academic policy and records requirements as they relate to the schedule of classes. In addition, the position supports faculty services initiatives through data stewardship, reporting, and cross-functional coordination.

Required Education and Experience:

Bachelor's degree-

• Two (2) or more years working in higher education administration

Required Knowledge, Skills, and Abilities:

• High level of competency and skills utilizing Microsoft Office and Microsoft 365, scheduling applications, interactive forms, and other similar administrative and/or higher education platforms

• Ability to work with high degree of accuracy

• Strong analytic and critical thinking skills

• Strong oral and written communication skills

• Ability to prioritize projects, particularly within a multi-tasking and deadline-driven environment

• Ability to maintain a high level of discretion

• Ability to interpret complex policies and regulations

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Education and Experience:

Master's degree-

• Two (2) or more years working in a university registrar office

Preferred Knowledge, Skills, and Abilities:

• Knowledge of NCAA Bylaw 14 and Academic Progress Rate/Graduation Success Rate reporting

• Knowledge of Tennessee state law impacting residency determinations / regulations

• Experience with Banner by Ellucian or similar Student Information system

• Knowledge of best practices related to FERPA and student privacy

• Knowledge of the UTK undergraduate curriculum

• Ability to organize and analyze information using University and third-party reporting tools

Benefits: 

University of Tennessee employees are eligible for a comprehensive suite of benefits that includes:

• Generous paid leave, accruing up to 24 days of vacation and 12 days of sick leave annually, plus 14 paid holidays and administrative closing days

• Flexible work arrangements, offering a hybrid schedule to most team members

• Education benefits for employees and their dependents at UT System campuses

• Retirement and deferred compensation plans, including 401(k), 403(b), etc.

• Comprehensive medical, dental, and vision insurance plans

• Employee discounts to attractions, services, and goods

The Division

The Enrollment Management (EM) division comprises more than 190 full-time staff who serve our students through the following departments and functions: Undergraduate Admissions, International Recruitment, Transfer Center, One Stop Student Services, Financial Aid and Scholarships, the Center for Financial Wellness, University Registrar, Pre-college Research Excellence Programs, EM Research & Analytics, EM Communications, and EM Operations. The Division of Enrollment Management is committed to our Vision, Mission and Values. We are passionate about fulfilling our land-grant mission of accessible education and making an impact that will transform lives through the student experience.

The University of Tennessee, Knoxville is the state of Tennessee’s flagship university and is classified as a Carnegie Research 1 institution. As a land-grant university and as Volunteers, serving our state and nation is key to our mission. UT enrolls over 35,000 students (more than 6000 graduate/professional students) at its Knoxville campus. Led by the example of our Chancellor’s Cabinet and their Principles for Engagement, the University of Tennessee, Knoxville, builds and supports an inclusive community that provides opportunities to lead, serve and engage as Volunteers and citizens. We strive to create a welcoming community rich with diverse experiences. We seek colleagues who are committed to teamwork and have a passion for working with and serving all constituents. We especially seek candidates who have an ability to contribute in meaningful ways to the goals of the university.

The Knoxville Community: Nestled in the foothills of the Great Smoky Mountains, Knoxville has a metropolitan statistical area population of more than 850,000 people. We enjoy a dynamic culture that includes numerous theaters and museums, a vibrant and diverse music scene including a symphony orchestra and an opera company, world-class restaurants, numerous cultural festivals and an active downtown market square. Surrounded by lakes and the Tennessee River, the Knoxville area boasts wonderful year-round water activities, including boating, fishing, and swimming that make for scenic and breathtaking views of the area. Knoxville is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains, and a day’s drive to Memphis, Chicago and Washington D.C.

For full consideration, applicants should submit a cover letter detailing relevant experience along with a resume and the name, e-mail address, and telephone number of three to five professional references. References will not be contacted without explicit permission of the candidate.