Human Resources Coordinator

About the Department

The Human Resources Coordinator will be responsible for managing the administrative functions and assisting all areas of the Human Resources office.

Position Duties

• Serves as the main contact person for the human resources department.        Answer telephone calls and answers questions concerning the human resources programs or may transfer calls, if needed, to appropriate person. Greet and provide assistance to faculty, staff, and visitors who come to the human resources office.        Provide excellent customer service to the employees of the university to answer questions, solve problems, etc. regarding issues with HR (payroll, benefits, recruitment, onboarding, etc.).  May be responsible for supervising student workers and approving time sheets.

 

• Review, date stamp, and prioritize mail and route to the appropriate office staff, including organizing and distributing timesheets, leave reports, payroll vouchers, etc., to payroll personnel; responsible for reviewing I-9 documents and entering into E-Verify; responsible for collecting new hire packets, reviewing and ensuring all paperwork is complete.  Return to employee if more information is required or contact employee for missing paperwork, and send to payroll personnel when complete.  
• Responsible for managing and updating HR social media.

 

• Responsible for accepting employee and dependent waiver applications and reviews for compliance; makes the determination for eligibility and notifies employee if approved or denied.

 

• Using Banner HRIS to update employee information and directory, resetting employee passwords in Banner, creating payroll action forms, etc.  Assist employees with request for personnel numbers.  

 

• Send out annual email reminders regarding compliance for various requirements, such as outside employment and Act 264.  Compile, prepare, and maintain employee reports in order to review and track various required trainings and documents required in human resources (i.e. performance evaluations, outside employment, Act 264, etc.) and follow-up with employees who are missing any required documentation.

 

• Responsible for assisting with onboarding and new hire orientation; scheduling and sending emails to all new hires.

 

• Assist with employment verification letters and information.

 

• Monitors supplies and order as needed, prepare check requests and purchase requisitions, and handles any travel arrangements as needed.

 

• Responsible for filing and maintaining filing system, making folders for new hires, and overseeing the record archiving system and document destruction.

 

• Serves as the safety officer for Coenen Hall facility.

 

• Other duties as assigned by the Director of Human Resources.

Minimum Qualifications

Required Experience:

• 2-3 years of related experience
• Computer literacy including proficiency in Microsoft Word, Excel, and PowerPoint
• Excellent interpersonal skills, and establish effective relationships at all levels of the organization.
• Strong communication, organization of tasks and customer service skills are a must.
• Attention to detail, self-motivated, maintains confidentiality.
• Proactive and capable of working as a member of a team, as well as independently.

 
Preferred Qualifications:

• Bachelor’s degree
• Human Resources experience
• Banner experience

The University of Louisiana at Monroe (ULM) is a public university in Monroe, Louisiana. It is part of the University of Louisiana System.