Planning & Operations Coordinator

Company Description

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description

Union: Non-Union

Site: Ted Rogers Centre for Heart Research - MaRS Research Tower

Reports To: Manager, Planning & Operations

Salary Range: $56,882 - $71,097 per annum commensurate with experience

Hours: 37.5 Hours per week

Status: Permanent Full-time

Closing Date: August 14, 2025

As Coordinator, you will play an integral role in the Centre. By bringing your passion to build community, you will support this ambitious research institute and its collaborative research teams of current and next-generation leaders from our three partners and beyond. This will require thoughtful engagement with scientific and clinical leaders, student trainees, and people with lived experience while improving the experiences of patients, caregivers, and families living with heart failure.

Key Responsibilities

• Funding Competition Management – preparing calls for applications, supporting review panels, and facilitating funding agreements
• Event Planning & Organization – leading logistics, supporting planning committees, and serving as primary liaison with all speakers
• Process Improvement – identifying opportunities to improve services, as well as other initiatives to foster effective and efficient operations across the Centre
• Partner Relations – coordinating external meetings (agendas, minutes, and follow up actions), nurturing relationships with a wide range of stakeholders and potential partners to strengthen our community
• Reporting – compiling data, preparing presentation of data, and maintaining records
• Administrative Support – processing expenses and payments, supporting website maintenance, and maintaining Directorate documentation
  
  
  

Qualifications

• Completion of a Bachelor’s degree or recognized equivalent
• Three to five years of related experience required
• Excellent organizational, time management, and problem solving skills
• Outstanding interpersonal skills with a talent for influencing others to keep projects moving
• Strongly self-directed, innovative, and driven to take ownership and demonstrate mastery
• Outstanding eye for detail
• Flexible, curious, and willing to experiment, learn, and evolve solutions over time
• Works well under pressure, uses good judgment in assessing & responding to difficult situations
• Experience working in education, research, or healthcare and comfort with medical terminology would be an asset
• Proficiency in Microsoft Office and desire to learn new AI software tools
• Only applications submitted with a cover letter will be considered
  
  
  

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)
  
  
  

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.