Administrative Assistant/Receptionist

Description

Position Summary

The Main Entrance Receptionist serves as the first point of contact for students, families, guests, and staff entering University Christian School. This position requires a warm, welcoming presence combined with strong organizational, computer, and multitasking skills. The receptionist supports daily front office operations, ensures a secure and efficient check-in process, and provides exceptional customer service that reflects the mission and values of University Christian School.

Requirements

Key Responsibilities

• Greet and assist all visitors, parents, students, and staff in a positive, professional, and Christ-centered manner.
   
• Manage the main entrance check-in/check-out system, ensuring campus safety protocols are followed at all times.
   
• Answer and direct phone calls with clarity, friendliness, and efficiency.
   
• Provide accurate information and assistance regarding school procedures, events, and policies.
   
• Maintain visitor logs, issue temporary badges, and monitor entry flow for safety and security.
   
• Perform general office duties such as filing, scanning, copying, and data entry.
   
• Use school software systems (email, student information system, Microsoft/Google tools, etc.) to support administrative tasks.
   
• Assist with distributing student items, messages, and daily communication to classrooms.
   
• Work closely with the administrative team to support school operations and special projects.
   
• Manage multiple tasks simultaneously while maintaining a calm and professional demeanor.
   
• Uphold confidentiality and handle sensitive information with discretion.
   
• Model Christlike character and contribute positively to a team-oriented, supportive office environment.

Qualifications

• High school diploma or equivalent required; some college or office administration coursework preferred.
   
• Strong computer skills, including email platforms, digital forms, word processing, and data entry.
   
• Excellent verbal and written communication skills.
   
• Prior experience in reception, customer service, or administrative roles preferred.
   
• Ability to multitask and remain organized in a fast-paced environment.
   
• Professional, courteous, and welcoming demeanor.
   
• Ability to work collaboratively and maintain positive relationships with staff, families, and students.
   
• Commitment to the mission, philosophy, and values of University Christian School and University Church.
   

Personal Attributes

• Friendly, patient, and service-oriented.
   
• Reliable, punctual, and dependable.
   
• Works well under pressure and adapts quickly to changing needs.
   
• Strong attention to detail and problem-solving ability.
   
• Team player who contributes to a positive and encouraging office culture.
   

Work Environment

• Front office setting with daily interaction with students, families, staff, and guests.
   
• Requires extended periods of sitting, computer use, and frequent communication both in person and by phone.