Supply Assistant

About the Department

It's not just about a job, it's about having a career where you can make a difference!  Join our team at Tualatin Valley Fire & Rescue as a Supply Assistant.  This is an essential role within the District with a variety of duties from inbounds to our warehouse to carefully packaging orders and delivering them to our stations. This role if vital to supporting our first responders by making sure that they have the materials they need to keep our communities safe. 

If this sounds like a match for your skills, please take a moment to check out our recruitment flyer and review the job posting below. 

Consideration of candidates will occur immediately upon application receipt, with evaluation steps moving very quickly for qualified candidates. The open period may close without notice as soon as a sufficient number of qualified candidates are received.

More questions? Click here to be connected with our recruitment team.

Position Duties

Areas of responsibility for the Supply Assistant include: 

DISTRIBUTION: Drives a medium and heavy-duty cargo style delivery van and loads vans in an organized and secured manner to limit missed deliveries and damage. Delivers and picks up interoffice mail, equipment, and supplies, including items requiring special handling, for all District fire stations and facilities. Performs special pick-ups and deliveries supporting special projects--e.g., academies, and large volume equipment change out and movements. Picks up and delivers supplies and equipment from local vendors as needed. Processes returns, exchanges and credits of supplies and equipment according to department procedures.

ORDER PREPARATION: Prints, sorts and prioritizes customer requests submitted through the Districts enterprise resource planning (ERP) system. Picks, prepares and boxes orders for distribution. Inquires when orders fall outside District norms and standards. Performs spot checks and audits of inventory quantity on hand. Identifies potential causes of variances and escalates to Inventory Control Specialist as warranted.

DISPOSAL: Provides pickup and delivery service of biohazard waste for disposal ensuring safe-handling guidelines are observed. Arranges disposal drop-off with contracted facility. Stages and moves items deemed as surplus in preparation for sale or donation per District policy.

CUSTOMER SERVICE: Assists customers (internal and other agencies) by phone, email and in person in order to provide products, service or information.

EQUIPMENT REPAIR AND MAINTENANCE: Performs basic monthly maintenance checks, as required by District policy, on Supply Department vehicles and forklift and submits service requests as needed. Maintains Supply vans to be clean and organized.

Minimum Qualifications

The education and experience minimum requirements below are those typically required for performing the job functions (unless specifically noted to be preferred). Equivalent combinations of education and experience may be considered.   

• High school diploma or equivalent. 

• One year of experience with warehouse functions and procedures including using inventory control software to maintain, search for, and adjust inventory.
• Inventory processing knowledge and experience preferred.
• Experience preparing, loading and driving medium and heavy-duty cargo style delivery vans preferred.

Other Qualifications

TIMELINE:

TVF&R evaluates each applicant's work history and responses to supplemental questions. Please be sure to thoroughly answer the application's supplemental questions to ensure our subject matter experts can appropriately evaluate your experience and qualifications.

EQUAL EMPLOYMENT OPPORTUNITY:

TVF&R is an equal employment opportunity employer and seeks to attract a diverse workforce that reflects the community we serve in order to deliver safe, professional, and high-performance service.

ACCOMMODATION REQUESTS: 

Persons needing accommodation under the Americans with Disabilities Act for any part of the application process should contact Human Resources staff at 503-649-8577. We accept operator relay calls. If you’re deaf, hard of hearing, or have a speech disability, please call 711 for assistance.

VETERANS’ PREFERENCE:

It is the District's policy to provide eligible veterans and former state servicemembers (National Guard) with preference as required by law and as requested. Applicants must provide certification of eligibility for entitlement to the preference (e.g. DD-214 long form clearly showing discharge status) with the application submission by the closing date of the posting.

More questions? Click here to be connected with our recruitment team.