Facilities Manager

The Facilities Manager will be at the forefront of everything going on in our Head Office in Surbiton providing a great place to work for employees, dealing with all aspects of property management, health and safety and compliance. As a subject expert they will also provide support to our other UK office in Crawley. Operating across the globe including Europe, Australia, North America and Canada, Travelopia is passionate about being the best, and we pride ourselves on the unique and diverse range of holiday experiences we offer our customers. Our combined businesses are the world’s largest provider of specialist and experiential travel with a range of unique experiences, from private jets, polar expeditions, sailing, ski holidays and more. What you will be doing: Manage Facilities services at the Surbiton site to ensure a safe and optimal working environment for employees and visitors.Maintain a strong relationship with the landlord, handling all lease-related matters including lease contracts, service charge budgets, dilapidations, licences to alter, and rating appeals. Coordinate between internal and external legal teams, obtain necessary approvals from the executive team, and provide clear updates for sign-off.Set and manage annual budgets, ensuring cost control and best value through competitive pricing. Oversee purchase orders and confirm goods receipt for timely supplier payments.Plan and manage office reorganisations and improvements, sharing ideas with the Commercial Director for space optimisation and user experience enhancements.Collaborate with the Environmental team to ensure compliance with ESOS, providing detailed updates and cost-benefit analyses for environmental improvements.Perform minor maintenance tasks, coordinate emergency response training, and hold monthly review meetings with the HR Business Partner.Support other global office contract agreements for Travelopia.Manage office security, including issuing and deleting access passes. What we are looking for: A self-starter with proven experience in a similar role.Experience of dealing with landlords on building issues, rent reviews, dilapidation claims, License to alter, service charges etc.A good communicator able to articulate complex detail in clear and concise manner both verbally and in written form to all levels of the business.NEBOSH or IOSH qualification.Have a good understanding of building systems and fabric including air conditioning, security systems, power, plumbing and all services to the Office.Higher level of I.T skills with the ability to create clear and concise presentations, manipulate data in Excel and provide reporting and complete purchase orders using our online procurement system.Manage complex projects from start to finish for Office refurbishment and churn, complete detailed specifications for contractors and manage tenders for goods and services.Compile annual budgets and track progress through the year reporting any anomalies.Able to complete minor maintenance, changing light bulbs, moving floor boxes etc. Working with us: Competitive salaryVarious employee discounts and offersCareer progression opportunities We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results. Together we will cultivate a diverse, equitable and inclusive environment, where everyone can flourish. We are committed to driving change through increasing awareness of, and counteracting, unconscious bias; building an inclusive culture, and embracing diversity in all its dimensions. Travelopia is committed to ensuring a work environment that is open, accessible, and inclusive, removing barriers for all individuals. If you require accommodations/additional support to participate in the recruitment and selection process, kindly inform us. Our hiring team will work with you to provide suitable accommodations/additional in a timely and confidential manner. Information received will be handled with the utmost discretion. To request accommodations, please contact our team at Talent@Travelopia.com

Operating across the globe including Europe, Australia, North America and Canada, Travelopia is passionate about being the best, and we pride ourselves on the unique and diverse range of holiday experiences we offer our customers. Our combined businesses are the world’s largest provider of specialist and experiential travel with a range of unique experiences, from private jets, polar expeditions, sailing, ski holidays and more.