Website:
yugma-solution.com
Job details:
Job Description
Position: Transaction Documentation Executive
Location: Chembur, Mumbai (Office-based)
Employment Type: Full-Time
Role Description
This is a full-time, on-site role based in Mumbai for a Transaction Documentation Executive. The Transaction Documentation Executive will be responsible for drafting transaction documents, coordinating with stakeholders, monitoring project progress, and maintaining MIS related to real estate advisory transactions including Clubbing FSI and redevelopment projects. The role requires strong attention to detail, documentation discipline, coordination ability, and the capability to track transactions, documentation, and payments efficiently. The executive will work closely with management to ensure smooth execution of transactions from documentation to monitoring and reporting.
Key Responsibilities
1. Document Drafting & Documentation Management
- Draft agreements and related transaction documents.
- Customise clauses as per internal guidelines and transaction-specific requirements.
- Proofread, edit, and format documents for accuracy and clarity.
- Maintain document version control and proper documentation records.
- Coordinate internally for inputs, revisions, and approvals.
- Ensure adherence to defined drafting timelines.
- Maintain strict confidentiality of all documents.
2. Coordination & Follow-Up
- Coordinate and follow up with clients, lawyers, architects, brokers, consultants, and internal departments.
- Ensure timely collection of documents required for transactions.
- Follow up for payments, approvals, and documentation requirements.
- Maintain effective communication between stakeholders to facilitate smooth transaction execution.
3. Monitoring, Analysis & Review
- Analyse approved plans and FSI statements.
- Track transaction-related receivables and payables.
- Monitor construction/work progress of clients’ projects through periodic review and site visits when required.
- Verify alignment between committed milestones and actual execution.
- Identify and report deviations, delays, or risks to management in a timely manner.
4. MIS & Reporting
- Maintain accurate MIS, deal trackers, payment status reports, and operational records.
- Maintain proper documentation and project records.
- Provide periodic updates to management for monitoring transactions and decision-making.
5. Additional Responsibilities
- Perform any other responsibilities as assigned by the Head of Department
(HOD) from time to time.
Key Skills Required
- Strong drafting and documentation skills
- Good verbal and written communication skills
- Strong coordination and follow-up ability
- High attention to detail and accuracy
- Basic understanding of real estate documentation and approvals
- Ability to analyse approved plans and FSI statements
- Strong record-keeping and MIS management skills
- Ability to manage multiple tasks and adhere to timelines
Qualification & Experience
- Graduate in any discipline.
- Experience in agreement drafting or legal documentation preferred.
- Exposure to real estate transactions is mandatory.
- Experience working on SRA projects will be an added advantage.
- Should be able to read approved building plans and understand FSI statements.
- Proficiency in Export Documentation, including preparation, verification, and processing
- Demonstrates strong follow-up discipline and ability to coordinate with multiple stakeholders.
- Highly organised and detail-oriented, capable of maintaining accurate documentation and MIS.
- Possesses clear communication skills for regular interaction with clients, lawyers, architects, brokers, and consultants.
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