Website:
wayverlaw.com
Job details:
Law Firm Description
Wayver is an Intellectual Property (IP) and Corporate law firm based in New Delhi, co-founded by attorneys with prior experience at leading Indian law firms, including AZB & Partners, Lakshmikumaran & Sridharan (LKS), Rahul Chaudhry & Partners, and Samvad Partners.
Our IP practice advises Indian and international businesses on trademark protection, prosecution, enforcement, and portfolio management. We handle end-to-end trademark matters, including clearance searches, filing strategy, trademark applications, examination responses, hearings, oppositions, evidence proceedings, renewals, and infringement matters. We also assist businesses with trademark monitoring, cease-and-desist notices, pre-litigation enforcement, and the ongoing management of domestic and international trademark portfolios. Our IP practice is supported by structured docketing, deadline tracking, and portfolio management systems to ensure that applications and proceedings are monitored and managed efficiently.
About the Role
Wayver is looking for a detail-oriented and organised graduate to join our team as a Trademark Paralegal at our office in Delhi.
This is an administrative and operations-focused role involving trademark documentation, application processing, records management, deadline tracking, correspondence, and coordination with clients and external service providers.
The candidate will support our lawyers in managing domestic and international trademark portfolios, including matters relating to trademark applications, examination reports, oppositions, hearings, renewals, and WIPO/Madrid Protocol procedures.
The role requires excellent written English, strong organisational skills, accuracy in data entry, and the ability to follow established processes carefully. Prior knowledge of trademark law or intellectual property is not required.
We are specifically looking for candidates from non-legal educational and professional backgrounds. Law graduates, current law students, and candidates with a legal background will not be considered for this position.
Key Responsibilities
- Assist with the administrative and documentation aspects of trademark prosecution, from application filing through registration and post-registration stages.
- Prepare trademark application forms, supporting documents, and related filing materials for review by the supervising lawyer.
- Maintain accurate records of trademark applications, examination reports, oppositions, counterstatements, hearings, renewals, and other proceedings.
- Monitor application statuses on the Indian Trade Marks Registry portal and update internal trackers and docketing systems.
- Assist with administrative documentation, record maintenance, and status tracking for international trademark applications, including WIPO/Madrid Protocol matters.
- Track statutory deadlines, hearings, filing dates, renewals, and pending actions, ensuring timely reminders and follow-ups.
- Assist with trademark searches, watch services, portfolio records, and preparation of status reports.
- Draft routine emails, client updates, procedural correspondence, and other administrative documents.
- Organise and maintain client files, trademark records, filing acknowledgements, receipts, notices, and correspondence.
- Coordinate with lawyers and clients to obtain signatures, supporting documents, information, and other materials required for filings.
- Coordinate with notaries, courier partners, and other service providers to arrange the execution, notarisation, dispatch, and delivery of legal documents, notices, affidavits, powers of attorney, and other correspondence.
- Maintain courier tracking details, dispatch registers, delivery confirmations, and records of completed documentation.
- Follow up with notaries, courier providers, clients, and internal team members to ensure that documents and pending administrative tasks are completed within the required timelines.
- Assist with other administrative and operational responsibilities relating to the firm's trademark practice.
Required Skills & Qualifications
- A bachelor's degree in any non-law discipline.
- Excellent written English, with strong grammar, punctuation, proofreading skills, and the ability to prepare clear and professional correspondence.
- Strong attention to detail, particularly when handling application numbers, dates, names, documents, and filing information.
- Excellent organisational and time-management skills, with the ability to manage multiple tasks and deadlines.
- Proficiency in MS Word, MS Excel, Google Docs, and Google Sheets.
- Comfortable working with online portals, spreadsheets, databases, and document management systems.
- Ability to learn new software, procedures, and workflows quickly.
- Ability to follow instructions and established processes accurately and consistently, including repetitive documentation and data entry tasks.
- Strong communication and coordination skills when interacting with colleagues, clients, notaries, courier providers, and other external parties.
- A proactive approach to following up on pending work and ensuring tasks are completed on time.
- Ability to handle confidential client information professionally and responsibly.
- Must be based in Delhi or willing to commute to our South Delhi office daily.
- Candidates available to join at short notice will be preferred.
Prior experience in administration, documentation, data management, back-office operations, records management, or similar process-oriented roles would be an advantage.
Eligibility Note: This position is strictly for candidates without a legal educational or professional background. Candidates holding or pursuing an LL.B. or any other law degree, practising advocates, and individuals with prior professional legal experience are not eligible for this role.
Key Skills
Trademark documentation, data entry, records management, docketing, deadline tracking, trademark portfolio administration, MS Excel, Google Sheets, MS Word, written English, proofreading, document preparation, administrative coordination, notary coordination, courier management, and attention to detail.
Who Would Enjoy This Role
This role is suitable for someone who enjoys structured, process-driven work and is comfortable managing detailed documentation, records, deadlines, and administrative responsibilities.
We are looking for someone who takes ownership of assigned tasks, communicates clearly, follows up consistently, and ensures that work is completed accurately and on time.
The role involves regular coordination with lawyers, clients, and external service providers, along with routine documentation and data entry responsibilities.
- Location: South Delhi, India
- Work Mode: Full-time, in-office, 6 days a week. This is not a remote or hybrid position.
- Joining: Preference for candidates who can join at short notice.
- Requirements: Availability during the firm's working hours, proficiency with office productivity tools, and strict adherence to confidentiality and information-security requirements.
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