Admin - Receiving Associate (Swing Shift)

TOTE Group

Salary: $38k - $55k
Experience: 1+ yrs
Location: Anchorage, Alaska, United States
Job type: Full-time

Required skills

TruckMate
Microsoft Office Suite

About the role

We are seeking a detail-oriented and organized Receiving Associate to join our team. The primary responsibility of this role is to receive and process inbound freight documents and accurately enter shipment details into our Operating Software (TruckMate). This role ensures the accurate entry of freight bills for the movement, compliance, and invoicing of freight. Additionally, this position may assist with routine clerical duties to support the overall operations of the facility.

Essential Duties:

· Communicates with employees in various departments as well as customers to resolve freight issues, missing freight, hazmat documentation, and other discrepancies

· Verify documentation is signed off by driver and receiving staff.

· Completes final review of own work; verifies accuracy, makes changes or corrections as necessary before completing freight bill for auto or manual billing

· Assists with scanning/imaging receiving documentation and resolving questions/issues that arise in the imagining system (Synergize)

· Research and identify hazardous materials and enter them correctly in Operating Software (TruckMate) before shipment departure.

· Monitors re-consigned inbound shipments and ensures appropriate shipping labels are created and affixed to the freight.

· Monitors various reports to assist freight operations.

· Perform other duties as assigned

Qualifications:

· High school diploma or GED equivalent

· Minimum of one year of experience in warehousing, dock facility, receiving, freight forwarding or transportation in an administrative role.

· Prior customer service experience preferred

· Experience with Microsoft Office Suite required

· IATA, IMDG, 49CFR knowledge and use in a professional role preferred

· Prior Hazardous Materials or Hazardous Waste freight experience preferred

Knowledge, Skills, and Abilities

•Excellent written, verbal and listening communication skills

•Follows instructions, responds to management direction, takes responsibility for own actions, completes tasks on time or communicates alternate plans

•Treats people with respect; keeps commitments, inspires the trust of others, works with integrity and ethically, upholds organizational values

•Strong organizational skills, attention to detail and accuracy

•Must be customer focused and represent Carlile in a professional and friendly manner

Must be able to prioritize daily tasks and assignments

•Must be able to multitask and have excellent time management skills

Benefits

We’re committed to taking care of you and your family, today and in the future.

Here’s what you can look forward to:

Compensation
- Competitive base hourly rate range: $18.50 – $26.90 + $2.00 ph Swing Shift Differential, depending on experience and qualifications
Health & Wellness
- Employer subsidized medical, dental, and vision coverage for you and your family/dependents.
- Employer‑paid life insurance, accidental death and dismemberment (AD&D), and short‑term and long-term disability coverage
Retirement
- Generous 401(k) plan with a 4% company match
Paid Time Off
- 2 weeks’ vacation annually
- 7 company holidays
- 7 days of sick leave annually
Extras that Make a Difference
- Up to $5,250 per year in tax-free educational assistance to assist with career development and growth
- Shift Differentials (if applies) added onto Base Hourly Wage
- Annual boot reimbursement
- Departmental, Product & OEM training

Reasonable Accommodations:

Carlile will make a reasonable accommodation(s) wherever necessary for all employees or applicants with disabilities, provided the individual is otherwise qualified to safely perform the essential duties and assignments connected with the job and provided that any accommodations made do not impose an undue hardship on Carlile.

If you can perform your duties with an unwavering commitment to safety while diligently adhering to all established HSSE policies and procedures to cultivate a workplace that prioritizes and ensures safety is the highest priority, apply today!

About TOTE Group

Provides maritime shipping, terminal operations, and vessel management services.

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