Accounts Payable Clerk / Accounting Assistant

Description

We are seeking a detail-oriented and motivated Accounts Payable Clerk to join our Accounting team. This role is responsible for supporting all Accounts Payable functions for Shield Legal and its related entities. The ideal candidate thrives in a fast-paced, high-volume environment, demonstrates strong organizational skills, and can manage multiple priorities with accuracy and professionalism.

This position is fully in-office and plays a critical role in ensuring timely, accurate processing of invoices, expenses, and payments.

Key Responsibilities

• Process high volumes of vendor invoices by gathering, reviewing, coding, routing for approval, and entering data into the accounting system.
• Review and process employee and contractor expense reports in accordance with company policies.
• Schedule and process payments, including ACH, wire transfers, and checks, ensuring accuracy and adherence to payment terms.
• Reconcile vendor statements and accounts payable ledgers; research and resolve discrepancies promptly.
• Communicate with vendors to resolve invoice discrepancies, payment questions, and account issues in a professional manner.
• Maintain organized and accurate electronic and physical records to support audits and internal reviews.
• Generate and assist with periodic accounts payable reports and reconciliations.
• Ensure compliance with internal controls, accounting procedures, and company policies.
• Store and maintain electronic documentation in an organized, easily retrievable manner.
• Provide general accounting and administrative support to the Accounting Department as needed.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; coursework in accounting or finance preferred
• Minimum of 2 years of experience in administrative support, accounts payable, accounting, or a related finance support role
• Experience processing high-volume invoices and payments with a high degree of accuracy
• Proficiency in Microsoft Excel and Word; ability to work with spreadsheets, formulas, and basic reporting
• Experience using accounting or ERP systems preferred
• Strong attention to detail, organizational, and time-management skills
• Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment
• Strong written and verbal communication skills, including professional vendor interaction
• Ability to handle confidential financial information with discretion
• Proficient typing and data entry skills
• Ability to remain focused and accurate during repetitive tasks

Schedule: Full-time position; 100% in-office

Compensation: $23.00–$25.00 Hourly