The Village at Gainesville

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Sales Administrative Assistant

Min Experience

5 years

Location

Gainesville, Florida, United States

JobType

full-time

About the job

Info This job is sourced from a job board

About the role

WE’RE WAITING TO HEAR FROM YOU. COME JOIN OUR FAMILY AND GROW YOUR CAREER WITH US!
Our team is only as strong as each individual contributor – which is why we focus our energy on hiring people who are friendly, hardworking and have a true passion for serving older adults.

After all, residents aren’t guests in our community; we’re working in their home.

Position Title: Sales Administrative Assistant

Overview: The Administrative Assistant is responsible for coordinating the daily activities of the sales office while assisting and supporting the Sales Team that is responsible for achieving the sales and occupancy goals and other metrics as defined by the Marketing and Sales Plan. This position functions as the department’s administrative support and serves as a liaison for clients. This individual will be responsible for supporting the Sales Staff in the distribution of client communication, coordinating events, and department logistics for our full service, upscale retirement community consisting of independent living, assisted living and memory support. The Administrative Assistant is responsible for supporting prospective residents, families, and caregivers during the initial stages of moving into the community, acting as the go between for the client and the sales counselor for all move in documentation.  Success of this associate relies on this individual being highly organized, computer literate, and delivering excellent customer service. 

Essential Job Functions:
 
  • General administrative responsibilities in the management of office activities, including operating all business systems, phones, hospitality items, and ordering needed office supplies, greeting all guests, and offering/providing refreshments or accommodations to guests.
  • Responsible for proper coding of invoices and accruals in BirchStreet for the Accounting Department.
  • Responsible for weekly update of Company Occupancy Report and distribution to Corporate.
  • Enter all new leads in the CRM database, manage the UPS log of new leads and equal distribution of leads to sales team.
  • Assist with the management of the marketing and sales calendar and appointment schedule for the Sales Team.
  • Assist the Marketing Team with the tactical aspects of implementing the Marketing and Sales Plan, making necessary appointment setting call outs to book appointments.
  • Help plan, coordinate logistics and set up for all Informational/Educational Meetings and Special Events/Presentations and Manage reservations
  • Be the primary resource for implementation of the CRM Database software as well as run reports of sales metrics and ratios to support Sales Leader in performance management tasks.
  • Report metric data and statistical information regarding the activities for preparation of weekly and monthly reports by the Sales Team.
 

Qualifications:

  • College Degree preferred.
  • Minimum of 5 years’ experience in Senior Living or Healthcare related support preferred, directly related to the duties and responsibilities required.

Benefits and Perks:

  • Career advancement
  • Competitive salaries
  • Comprehensive benefits package, including medical, dental, life and disability insurance
  • Paid Time Off, Company Paid Holidays, 401K plan with matching contributions, and more
  • Associate recognition programs, referral bonuses, tuition reimbursement and associate scholarships

Environment: The Village at Gainesville offers a highly professional, engaging, team-centered environment where associates can grow professionally, and have a positive impact on the lives of the seniors that we serve. If you have a passion for serving others and are dedicated to improving the lives of seniors, this is the employment opportunity for you!

Location: While our 104-acre campus has all the amenities of a small town, sometimes it’s nice to explore off campus. Just 10 minutes away, you’ll find shopping, theaters and restaurants. Gainesville is home to the University of Florida, which is one of the largest universities in the United States as well as Santa Fe College, recently ranked #1 community college in the US. Gainesville is highly recognized as a great place to live and work. 

Read Important Disclaimers and Authorizations: Please click here to open important information you need to know before applying to a position at The Village at Gainesville. If you have trouble opening the link, please copy and paste the following link in a new tab. 

https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:16dda475-5eb6-460c-b019-956a67ffffd0 

About the company

Operates an expansive rental senior living and care community.

Skills

BirchStreet
CRM
Microsoft Office