Virtual Assistant (Part-Time–20hrs/week)

The Concept Group is seeking a detail-oriented and proactive Virtual Assistant to support our administrative and operational tasks. This role is ideal for someone with strong experience in Excel, Xero, and a willingness to quickly learn new tools like the Jack Project Management App. Key Responsibilities: • Invoice Management • Enter and prepare invoices for payment • Reconcile and track invoice mismatches and back-costing • Maintain clear records for auditing and reporting • Software Proficiency & Data Entry • Use Excel for budgeting, tracking, and data organization • Work within Xero to assist with bookkeeping tasks • Learn and navigate the Jack App for project tracking and management • Research & Development • Assist in researching and drafting internal procedures and policies • Support HR tasks such as onboarding documentation, record-keeping, and compliance • Administrative Support • General admin tasks as required • Maintain organized digital filing systems • Communicate effectively with team members and external partners Requirements: • Proven experience using Excel and Xero • Strong attention to detail and problem-solving skills • Ability to learn new software quickly (Jack App training provided) • Experience with back-costing and financial reconciliation • Excellent written and verbal communication • High level of discretion and professionalism • Experience in HR or policy development is a bonus What We Offer: • Flexible part-time schedule (approx. 20 hours/week) • Remote work environment • Opportunity to grow with a dynamic, Australian-owned company • Supportive team and on-the-job training