Admin Assistant, Incubation

Responsibilities

As The Admin Assistant, Incubation your responsibilities will include:

• Coordinating with vendors to ensure the timely booking of travel and accommodations for stakeholders, strictly adhering to the established SOPs.
• Communicating effectively with stakeholders in both written and verbal formats to deliver a seamless and impactful Incubation experience.
• Processing invoices promptly by diligently following the SOPs and finance guidelines provided.
• Maintaining accurate records of physical invoices related to Incubation expenses.
• Traveling with the team during monthly modules and leading on-ground logistics, including arrangements for travel, accommodations, meals, tech, and stationery.
• Negotiating with vendors to secure the best possible rates and value.
• Scheduling events on the calendar and ensuring stakeholders receive timely reminders and communication.
  
  

Summary

The Admin Assistant, Incubation, will play a pivotal role in ensuring that various stakeholders, including entrepreneurs, facilitators, vendors, and coaches, have a smooth and effective experience in their engagements with the Incubation program. The Admin will collaborate closely with the Program Manager to ensure the high-quality execution of monthly modules, the timely processing of Incubation invoices, and the

coordination and booking of travel and accommodations. This role requires an individual with a strong sense of urgency and efficiency.