Assistant Director, Advancement Services

Posting Title: Assistant Director, Advancement Services Overview:

The Assistant Director, Advancement Operations, provides leadership and coordination for key operational functions within the Division of University Advancement, with primary responsibility for talent management operations and procurement coordination. The role organizes recruitment and onboarding workflows, the division’s new hire orientation program, internal events, and purchasing processes, exercising discretion and judgment to ensure effective operations, policy compliance, and a positive candidate and employee experience.

 

The projected salary range for this position, which represents the full range of anticipated compensation, is $55,000 to $60,000.

Responsibilities:

Talent Management Operations

• Support Advancement talent operations, including recruitment logistics, onboarding, and internal transitions
• Coordinate interview scheduling and candidate communications, exercising judgment to resolve scheduling conflicts and non-routine issues
• Own and manage the Advancement Division’s new hire orientation and onboarding program
• Maintain recruitment and onboarding workflows and documentation
• Evaluate onboarding and recruitment processes and recommend improvements to enhance the candidate and employee experience

Contracts, Procurement & Purchasing Coordination

• Serve as the Division’s primary liaison with Purchasing/Procurement and Accounts Payable
• Coordinate purchase requisitions, purchase orders, invoices, and RFP processes for Advancement-related expenses
• Oversee Purchasing Card (P-Card) activity for the Division
• Evaluate purchasing options, identify compliance risks, and recommend process improvements
• Ensure purchasing activities comply with University policies and procedures

Internal Events & Operational Programs

• Independently plan and execute internal Advancement events, including divisional meetings, trainings, retreats, and orientations
• Coordinate logistics, timelines, space reservations, vendors, and materials for internal events
• Apply judgment in prioritizing and sequencing event and operational activities to meet divisional objectives

Administrative & Operational Support

• Provide administrative and operational support to Advancement Operations leadership
• Draft routine internal and external communications
• Compile and organize information for reports, presentations, and meetings
• Use University systems and databases (training provided) to support operational and reporting needs
• Supports the Division of University Advancement in achieving its strategic and fundraising goals, as well as Campaign goals, through positive and productive interaction and collaboration with all departmental staff, University liaisons, and external constituents.
• Other duties as assigned.

Qualifications:

Formal Education:

Bachelor's Degree Required

Practical Experience:

• Strong organizational and time-management skills
• Professional written and verbal communication skills
• High attention to detail and accuracy
• Ability to exercise discretion and maintain confidentiality
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Ability and willingness to learn new systems, policies, and processes

Preferred Qualifications:

• 1–2 years of relevant professional experience
• Experience in higher education, nonprofit, or complex organizational environments
• Exposure to talent operations, onboarding, event coordination, or procurement
• Familiarity with systems such as Raiser’s Edge or PeopleSoft

The national research university of the Catholic Church.