Senior Executive Assistant (Parsippany, United States, New Jersey, 07054)

Who we are

The opportunity

The Senior Executive Assistant provides highly complex and specialized administrative duties for but not limited to the  Head of the Strategy Office (SVP) and 3 team members (Senior Directors) and will manage the executive calendar, expense reports and travel coordination of the Strategy Office SVP and SVP of Global Corporate Affairs.  

This role has a significant global scope and complexity and very minimal supervision.  This support includes scheduling and calendar management, managing email, expense reporting, travel planning, preparing presentations, etc. in an efficient and organized manner while meeting deadlines.  The Senior Executive Assistant builds knowledge of the organization, processes and customers while solving a range of straightforward problems.   Position may require regular on-call availability nights and weekends via email and phone for scheduling, travel, and other matters as may be needed.

How you’ll spend your day

• Coordinate extensive executive travel for the two executives, working through different time zones and liaison with individual through global locations.
• Administrative support to include managing MS Outlook (email, calendar management), travel arrangements, expense reporting and team member approvals, preparing drafts of correspondence and presentations, handling mail, and ordering supplies.
• Coordinate and manage high levels of internal and external meetings to ensure all logistics, i.e., conference rooms, venue, telecommunications equipment, catering, etc., and meeting materials are meticulously planned and prepared. In addition, the following is required: preparation presentations, compile reports, document decisions and issue meeting minutes. Perform follow up, as required. 
• Manage confidential information flow within the organization, exercising a high level of discretion.
• Create written content for internal and external social media posts. Support the team with their LinkedIn presence. In addition, back up local support for posting on external sites and internal engagement systems.  
• Maintain effective relationships with internal and external contacts.
• Manage Purchase Orders (POs) and Statements of Work (SOW) 
• Other projects and duties as assigned. 

Your experience and qualifications

Any equivalent combination of education, training, and/or experience that fulfills the requirements of the position will be considered.

Required: High School Diploma or equivalent  
Preferred: Bachelor’s Degree’

Required:

• Minimum of 10 years of experience in an administrative role, with at least 5 years supporting Senior C-Suite level executives within a corporate environment.
• Experience working in a multi-national organization with calendar management responsibility across multiple time zones and frequent international travel management experience.
• Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint), Concur Travel and Expense, Internet/Intranet and SharePoint. 
• Demonstrates ability to take ownership, initiate and establish priorities, anticipate needs, and handle multiple tasks simultaneously under demanding time constraints, with minimal direction, to deliver on commitments and deadlines.
• Demonstrates ability to anticipate problems and take preventative action, extrapolate from previous experiences to prevent problems before they impact the organization.
• Demonstrates high attention to detail with excellent organization and planning skills along with proven ability to take ownership and drive results.
• Demonstrates strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts at all levels and generate effective and professional business communications.
• Demonstrates willingness to accept new and different tasks and challenges and grow in new areas of responsibility.
• Flexibility to adjust schedule according to business demands.

Preferred: 

• Experience in pharmaceutical industry or Life Science industry.

 
Skills/Knowledge/Abilities:

• Experience and comfort in a fast-paced environment 

Compensation Data

The annual starting salary for this position is between $86,000 – 100,000  annually.  Factors which may affect starting salary within this range and level of role may include geography/market, skills, education, experience and other qualifications of the successful candidate. 

Enjoy a more rewarding choice

We offer a competitive benefits package, including: 

• Comprehensive Health Insurance: Medical, Dental, Vision, and Prescription coverage starting on the first day of employment, providing the employee enrolls. 
• Retirement Savings: 401(k) with employer match, up to 6% and an annual 3.75% Defined Contribution to the 401k plan. 
• Time Off: Paid Time Off including vacation, sick/safe time, caretaker time and holidays. 
• Life and Disability Protection: Company paid Life and Disability insurance. 
• Additional benefits include, but are not limited to, Employee Assistance Program, Employee Stock Purchase Plan, Tuition Assistance, Flexible Spending Accounts, Health Savings Account, Life Style Spending Account, Volunteer Time Off, Paid Parental Leave, if eligible , Family Building Benefits, Virtual Physical Therapy, Accident, Critical Illness and Hospital Indemnity Insurances, Identity Theft Protection, Legal Plan, Voluntary Life Insurance and Long Term Disability and more.  

The total compensation may also include restricted stock units and discretionary awards, depending on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.  

Already Working @TEVA?

If you are a current Teva employee, please apply using the internal career site available on "Employee Central". By doing so, your application will be treated with priority. You will also be able to see opportunities that are open exclusively to Teva employees. Use the following link to search and apply: Internal Career Site

The internal career site is available from your home network as well. If you have trouble accessing your EC account, please contact your local HR/IT partner.

Teva’s Equal Employment Opportunity Commitment

Teva Pharmaceuticals is committed to equal opportunity in employment. It is Teva's policy that equal employment opportunity be provided without regard to age, race, creed, color, religion, sex, disability, pregnancy, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, ancestry, national or ethnic origin, citizenship status, military status or status as a disabled or protected veteran, or any legally recognized status entitled to protection under applicable federal, state, or local laws.    

Please advise us of any accommodations needed to support you throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience. Request a reasonable accommodation by sending an email to disabilityassistance@tevapharm.com with the nature of your request and your contact information. Only inquiries concerning a request for a reasonable accommodation will be responded to from this email address.   

Important notice to Employment Agencies - Please Read Carefully   

Teva Pharmaceuticals USA does not accept unsolicited assistance from agencies for employment opportunities.  All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.