Beatit Entertainment
Website:
beatitentertainment.com
Job details:
Tender Manager –
Job Description:
- Identify and monitor government, corporate, institutional event tenders, RFPs, RFQs, and EOI opportunities.
- Review tender documents, eligibility criteria, technical requirements, commercial terms, timelines, and submission conditions.
- Coordinate with Sales, Business Development, Operations, Production, Creative, Finance, Procurement, and Legal teams to prepare complete bids.
- Develop technical proposals, commercial proposals, event concepts, presentations, BOQs, budgets, and project plans.
- Prepare accurate costing and pricing while ensuring the proposed event is commercially viable and competitive.
- Coordinate with vendors, fabricators, production agencies, artists, AV companies, venues, and other suppliers to obtain quotations and technical inputs.
- Ensure all required documents such as company profiles, credentials, registrations, certificates, financial documents, declarations, and compliance forms are complete.
- Prepare and manage tender submission documents within strict deadlines.
- Conduct pre-bid meetings, site visits, clarification meetings, and client presentations where required.
- Track tender status, amendments, corrigenda, deadlines, and results.
- Maintain a database of submitted tenders, upcoming opportunities, competitors, pricing, and win/loss analysis.
- Ensure compliance with tender requirements and company policies.
- Support contract negotiations and handover of successfully awarded projects to the Operations/Project Management team.
- Maintain strong relationships with clients and understand their event requirements and procurement processes.
Key Skills & Qualifications
- Bachelor's degree in Event Management, Business Administration, Marketing, Hospitality, or a related field.
- Typically 3–7 years of experience in tender management, event management, business development, or proposal management.
- Strong knowledge of RFP/tender processes and documentation.
- Excellent costing, budgeting, negotiation, and analytical skills.
- Strong written and verbal communication.
- Good knowledge of MS Excel, Word, PowerPoint, and proposal/presentation preparation.
- Ability to manage multiple bids and tight deadlines.
- Strong coordination and vendor-management skills.
- Knowledge of government e-tendering portals such as GeM and CPPP can be an advantage.
- Experience in corporate events, exhibitions, conferences, government events, activations, or MICE is preferred.
Key Performance Indicators (KPIs)
- Number and value of tenders submitted.
- Tender win/conversion rate.
- Accuracy of costing and documentation.
- Timely submission of bids.
- Gross margin/profitability of won projects.
- Number of new clients/accounts acquired through tenders.
- Quality and competitiveness of technical proposals.
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