Payroll & Budgetary Assistant

Title: Payroll and Budgetary Assistant                                                            

Department: Treasurer

Building/Facility: Board Office

Reports to: Treasurer or Treasurer’s designee

Employment Status: Regular/Full-Time

FLSA Status: Eligible for Overtime

Description: The Payroll and Budgetary Assistant will assist in the preparation of payroll and help maintain accurate payroll records including retirement and tax information. They will also assist in entering and processing budgetary transactions including accounts payable, accounts receivable and purchase orders.

 

Essential Duties and Responsibilities

• Ensure safety of students, taking all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
• Assist as needed in the processing of purchase orders and the preparation of vouchers. Utilizing the Uniform School Accounting System (or current accounting processing system).

• Assist in processing and issuing employee paychecks and statements of earnings and deductions.
• Assist in preparing and balancing period-end reports.
• Assist payroll coordinator with completing and filing in a timely manner all forms, reports, papers, and other requirements as prescribed by the auditor, department of education, or other state or local agencies.
• Assist payroll specialist with daily correspondence and filing including employee contracts and salary notices and receiving and preserving all records of the Teays Valley local School District.
• Assist in balancing all federal, state, and local taxes and in sending monthly deposits.
• Assist in computing wages and deductions for each payroll period and entering data into the Uniform School Payroll System (or current payroll processing system).
• Assist in preparation of payroll deposits.
• Assist in tracking and processing leave time, such as vacation, personal and sick leave for employees.
• Assist in processing paperwork for new employees and entering employee information into the payroll system and the appropriate retirement system.
• Assist in the payment of medical, dental and life insurance.
• Interact in a positive manner with staff, students, parents and the public with tact and diplomacy.
• Process verification of employment forms as requested.
• Assist in the preparation of supplemental contracts.
• Assist in the preparation of unemployment verifications.
• Assist in the processing of refunds, returned checks, and the monitoring of the payroll email box.
• Maintain respect at all times for confidential information.
• Assist in the processing of student workers.
• Promote good public relations by personal appearance, attitude, and conversation.

 

 

Knowledge

• Knowledge of administrative and clerical procedures and systems including but not limited to, Microsoft Excel and Word.
• Knowledge of Uniform School Payroll System (USPS and Uniform School Accounting System (USAS).
• Knowledge of TalentEd
• Knowledge of Frontline (Attendance and Time)
• Knowledge of mathematics and their applications.
• Knowledge of accounting practices and procedures.

 

Skills

• Skilled in active listening, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
• Skilled in critical thinking and problem solving by using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Skilled in speaking and writing to convey information to others effectively.
• Skilled in managing time effectively to prioritize and meet deadlines.
• Skilled in dealing with the public.

 

Abilities

• Ability to work effectively with others.
• Ability to be flexible and adapt to changing situations.
• Ability to pay excellent attention to detail and to concentrate on a task over a period of time without being distracted.
• Ability to prioritize tasks to meet deadlines.
• Ability to maintain confidential information.

 

Minimum Qualifications

• Associates degree in finance/accounting preferred or equivalent experience.
• One to two years related experience.
• Satisfactory completion of BCI and FBI background checks as mandated by Senate Bill 38.
• Such alternative(s) to the above qualifications as the superintendent and/or the board of education may find appropriate.

Physical Demands and Workings Conditions

• Regularly required to speak and hear.
• Required to have dexterity of hands and fingers.
• Specific vision abilities required include close vision and ability to adjust focus.
• Required to sit or stand for extended periods of time.
• Occasionally required to bend at the waist, kneel or crouch.
• Occasionally asked to push, pull, lift, or carry under 25 pounds.
• Occasional interaction among unruly children.
• The physical demands described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

 

Terms of Employment

This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

 

 

The Teays Valley Local School District is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age, or disability.

Teays Valley Local School District is to educate and encourage each student to lead a productive life.