r3 Consultant
Website:
r3consultant.com
Job details:
Job Title: Team Leader – Contracts
Location: Pune
US Shift timings (e.g., 6:00 pm – 3:00 am IST) – flexibility to support multiple US time zones is required.
Role Summary
The Team Leader – Contracts will lead a contracts team responsible for end‑to‑end management of employee contracts, vendor/supplier agreements and project‑specific contracts for US‑based clients. This role oversees drafting, review, negotiation, execution and ongoing administration of contracts, ensuring legal and policy compliance, accurate documentation and high service levels to internal stakeholders and external partners. The role requires direct interaction with US stakeholders and the ability to work in US business hours.
Key Responsibilities
Contract Management – Employee, Vendor and Project
- Draft, review and finalise various contracts including employee contracts/offer letters, NDAs, vendor contracts, MSAs, SOWs and project‑specific agreements.
- Ensure all contracts reflect agreed commercial terms, SLAs, pricing, payment schedules, deliverables and termination clauses as per company standards.
- Coordinate with HR for all employee‑related letters/agreements (employment contracts, amendments, extensions, exits, non‑compete, non‑solicitation etc.).
- Work with Procurement/Vendor Management teams on vendor and service provider contracts, renewals and amendments.
- Support project teams with project‑specific contracts including change orders, addendums and back‑to‑back agreements with subcontractors.
US Client & Stakeholder Management
- Act as primary contracts point of contact for assigned US clients and internal US account teams.
- Participate in contract calls/negotiations with US stakeholders to clarify requirements and resolve open points.
- Ensure all contracts comply with client‑specific guidelines, regulatory requirements and audit expectations for US customers.
- Maintain high customer satisfaction through timely responses, clear communication and proactive issue resolution.
Contract Administration & Compliance
- Oversee contract lifecycle management: drafting, review, approval, execution, storage, renewals, and termination.
- Maintain an accurate and up‑to‑date contract repository and trackers for employee, vendor and project contracts.
- Monitor key contract dates (start, expiry, renewals, rate changes, milestones) and trigger timely actions.
- Ensure adherence to internal policies, legal requirements, data privacy norms and labour regulations (in coordination with Legal/HR).
- Support internal and external audits by providing required contract documentation and reports.
Performance, Risk and Process Improvement
- Review contracts to identify commercial, legal and operational risks and propose mitigations or alternative language.
- Track and report on key KPIs (TAT for contracts, renewal compliance, error rates, stakeholder satisfaction).
- Identify opportunities to standardise templates, clauses and playbooks to improve speed and consistency.
- Support or lead implementation of contract management tools/CLM systems and related process improvements.
Team Leadership
- Lead and mentor a team of contract analysts/executives, providing guidance on complex contracts and escalations.
- Allocate work, monitor productivity and ensure SLAs and quality standards are met across the team.
- Provide regular feedback, coaching and training to build contract, negotiation and communication skills within the team.
- Foster a collaborative, high‑performance culture aligned with organisational values and client expectations.
Shift & Collaboration
- Work in US shifts and be available for scheduled and ad‑hoc calls with US stakeholders.
- Coordinate hand‑offs with India‑day or other regional teams to ensure seamless coverage and continuity.
- Participate in on‑call or extended‑hours support during peak periods, quarter‑end/year‑end or critical project go‑lives as required.
Required Qualifications
- Bachelor’s degree in Business Administration, Law, Commerce, HR, or a related field.
- 5–8+ years of experience in contract administration/contract management, with at least 2–3 years in a lead or senior role.
- Demonstrated experience handling multiple contract types: employee/HR contracts, vendor/supplier contracts and project/SOW‑based contracts.
- Prior experience working with US clients and familiarity with US working hours/time zones.
Technical & Process Skills
- Strong understanding of contract structures, standard clauses and legal/commercial risks across employee, vendor and project contracts.
- Hands‑on experience with contract management tools or CLM systems and advanced use of MS Word and Excel.
- Familiarity with HR processes for employee contract management and with procurement/vendor management processes for supplier contracts.
- Experience with standard service management processes such as Incident, Change and Knowledge Management is an advantage.
Behavioural Competencies
- Excellent verbal and written communication skills, with ability to explain contract terms clearly to non‑legal stakeholders, including US clients.
- Strong attention to detail, organisation and documentation discipline.
- Proven ability to lead and motivate a team, manage workloads and deliver under tight deadlines.
- High degree of ownership, customer‑centric mindset and problem‑solving ability.
- Flexibility to work in US shifts and adapt to changing priorities based on client demands.
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