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ESSENCE OF ROLE- Key Responsibilities
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Invoice processing
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- Ensure all invoices are properly matched to credit notes and purchase orders (3 way match)
- Identify purchase order requirements
- Process and clear down payment requests
- Create recurring payment document
- Manage goods received not invoices and vice versa
- Update vendor data
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Data entry
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- Scan documents (POs, Credit Notes and Delivery Notes)
- Interpret documents pertaining to terms and conditions of trade/ sale
- Archive Document
- Manual entry if scanning solution is unable characters
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Payments processing
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- Run automatic payment
- Create payment proposal
- Send payment file
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Query handling
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- Clarify unreconciled payments (retrospective payment)
- Follow up outstanding/incomplete invoices with vendors by email/ fax/ telephone and track the follow up process
- Handle vendor queries
- Manual input into system when mismatch in purchase orders
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Quality Assurance & SLA Compliance
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- Ensure high level of accuracy in Invoice processing
- Resolve queries (internal and external) related to invoices within defined turnaround time
- Adherence to process SLAs
- Participate in process improvement initiatives to increase efficiency in invoice processing
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SOX compliance and Internal controls
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- Maintain documents relating to SOX Compliance and Internal Controls
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Teamwork & Communication
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- Display good team player skills
- Responsible for own learning and development with guidance from team leader / manager
- Ensure a ‘customer centric’ and ‘partnership approach’ to develop strong relationships with other working groups
- Effective communication of issues across the GCC and working groups
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