Description
The Accounts Payable (A/P) Specialist is responsible for ensuring the accurate and timely processing of vendor invoices, expense reports, and payments in accordance with company policies and procedures. This role plays a key part in maintaining strong vendor relationships, reconciling accounts, and supporting the financial health of the organization. The A/P Specialist will also assist with month-end close, audit preparation, and various administrative and accounting tasks as needed. A strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment are essential for success in this role.
Essential Functions
- Review and verify invoices and check requests for appropriate documentation and approval
- Enter and upload invoices into the accounting system
- Monitor accounts to ensure payments are up to date
- Reconcile vendor statements and resolve any discrepancies
- Respond to vendor inquiries and maintain good relationships with suppliers
- Assist with month-end closing by preparing journal entries and supporting documentation
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Support internal audits and ensure compliance with company policies and procedures
- Assist with other accounting and finance-related tasks as needed
Other Duties
- Assists in the preparation of various external and internal reporting needs.
- Prepares analysis of accounts when requested.
- Assist with month-end and year-end closing activities
- Maintain organized and accurate financial records, both digital and physical
- Provide support to other accounting or finance team members during peak periods or absences
- Help improve and document A/P processes and procedures
- Monitor company credit card usage and reconcile monthly statements
- Other duties as assigned.
Competencies
- Excellent attention to detail and follow through.
- Business Acumen.
- Strong analytical and problem-solving skills.
- Communication Proficiency, both written and verbal.
- Knowledge of AP functions including preparation of payments.
- Proficient with NetSuite or related software.
- Customer/Client Focus.
- Results Driven.
- Ability to work effectively as a team member.
- Act with integrity in all ways and at all times, remaining honest, transparent and respectful in all relationships.
- Journal entry preparation.
Physical Demands
- The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Ability to walk, bend, stand, kneel and reach constantly.
- Visual acuity (near and distant) sufficient to maintain accurate records, recognize people and understand written direction.
- Ability to speak and hear sufficiently to understand and give directions.
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional environment. This role routinely uses standard office equipment.
Position Type/Expected Hours of Work
This is a full-time, exempt position. Days are Monday through Friday. However, limited weekend hours may be required.
Preferred Education and Experience
- Associate’s degree or higher in Business Administration
- 2 years of related experience.
Travel
Limited.
Additional Eligibility Qualifications
None required for this position.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.