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Job details:
Job Title: Operations Executive / Administrative Coordinator
Employment Type: Contract Role
Location: Kanchipuram, Tamil Nadu
Working Hours: 8:00 AM – 5:00 PM (Regular Shift)
Job OverviewWe are seeking a highly organized and detail-oriented Operations Executive / Administrative Coordinator to support daily administrative and operational activities. The candidate will play a key role in ensuring smooth business operations by maintaining accurate records, coordinating with internal teams, and supporting procurement and payroll processes. This role is ideal for fresh graduates or candidates with up to 1 year of experience who are looking to build a career in operations and administration.
Key Responsibilities1. Attendance & Employee Records- Maintain accurate daily attendance records of employees
- Track leave, absenteeism, and working hours
- Ensure proper documentation and timely updates in attendance systems
2. Salary Tracking & Coordination- Assist in maintaining records related to salary processing
- Monitor salary disbursements and bank deposits
- Coordinate with the accounts/payroll team to ensure timely salary processing
- Maintain confidentiality of employee payroll data
3. Procurement & Vendor Management- Maintain records of product sourcing and procurement details
- Track purchase orders (POs) and ensure proper documentation
- Coordinate with vendors for order status, delivery, and documentation
- Verify invoices and maintain vendor-related records
4. Documentation & Data Management- Ensure all operational data is accurate, updated, and well-organized
- Maintain physical and digital records systematically
- Prepare and update reports related to attendance, salary, and procurement
- Support audits by providing required documentation
5. Coordination & Communication- Work closely with HR, accounts, and operations teams
- Ensure smooth flow of information across departments
- Follow up on pending tasks and ensure timely completion
- Handle basic administrative communication and reporting
Eligibility Criteria- Graduate in any discipline
- Freshers or candidates with up to 1 year of experience
- Basic understanding of administrative and operational processes
Required Skills- Basic knowledge of MS Excel, MS Word, and data entry
- Good organizational and time management skills
- Attention to detail and accuracy in record-keeping
- Basic communication skills (verbal and written)
- Ability to multitask and meet deadlines
- Willingness to learn and adapt in a fast-paced environment
Preferred Skills (Optional)- Basic understanding of payroll or HR processes
- Experience in handling purchase orders or vendor coordination
- Familiarity with ERP or attendance management systems
Key Competencies- Reliability and accountability
- Strong attention to detail
- Problem-solving mindset
- Team coordination ability
Growth Opportunities- Exposure to operations, HR, and procurement processes
- Opportunity to transition into permanent roles based on performance
- Skill development in administration, reporting, and coordination
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