Website:
krmangalam.edu.in
Job details:
Job Description:
Position Title: Superintendent – Examinations
Department: Examination Office
Reporting To: Deputy Controller of Examinations / Assistant Controller of Examination
Purpose of the Position:
The Superintendent – Examinations is responsible for assisting in the smooth planning, coordination, conduct, monitoring, and administration of all examination-related activities of the University/Institution while ensuring confidentiality, accuracy, transparency, and compliance with institutional regulations and statutory guidelines.
Key Responsibilities
Examination Planning & Coordination
- Coordinate the scheduling and conduct of University examinations including Mid-Term, End-Term, Practical, Re-Appear, Supplementary, and Special Examinations.
- Assist in preparation and circulation of examination schedules, seating plans, attendance sheets, and examination notifications.
- Coordinate with Schools/Departments for examination-related requirements and communications.
Examination Administration
- Supervise pre-examination, during-examination, and post-examination processes.
- Ensure timely printing, handling, packaging, dispatch, and safe custody of confidential examination materials.
- Maintain secrecy and confidentiality of question papers, answer books, and examination records.
- Monitor examination centres and ensure compliance with examination procedures and protocols.
Evaluation & Result Processing
- Coordinate answer sheet collection, coding/decoding, evaluation, and mark compilation processes.
- Assist in preparation, verification, moderation, and declaration of results.
- Ensure accurate maintenance of examination records, tabulation registers, grade sheets, and result data.
Student Services
- Handle examination-related student queries and applications including:
- Re-evaluation/Rechecking
- Re-Appear Examinations
- Duplicate documents
- Transcript and verification requests
- Examination grievances
- Coordinate issuance of admit cards, mark sheets, certificates, and other examination documents.
Compliance & Documentation
- Ensure adherence to University regulations, examination ordinances, and statutory requirements.
- Maintain examination files, records, reports, minutes, and confidential documents systematically.
- Assist in preparation of examination statistics, reports, and audit-related documentation.
- Coordinate examination-related documentation and data support for NAAC, NBA, NIRF, NAD/ABC, UGC, AICTE, and other accreditation/statutory requirements.
- Coordinate with Academic and Research Departments for Ph.D. entrance examinations, coursework examinations, synopsis submissions, thesis evaluations, viva-voce examinations, and award notifications.
- Maintain confidential records related to Ph.D. scholars, examiners, thesis submissions, and research examination processes.
- Assist in implementation and monitoring of NAD/Academic Bank of Credits (ABC) related examination data integration and verification processes.
Coordination & Supervision
- Coordinate with invigilators, observers, examiners, evaluators, and support staff for smooth examination conduct.
- Supervise examination assistants and support staff assigned to examination duties.
- Assist senior officers in the implementation of examination reforms and process improvements.
Technology & ERP Management
- Work on ERP/examination software for student data, attendance, marks entry, result processing, and report generation.
- Ensure accuracy and confidentiality of digital examination records.
Required Qualifications
- Bachelor’s/ Master’s Degree having atleast 55% marks from a recognized University in any discipline
- Minimum 5 years of administrative experience in examination or academic administration in Higher Educational Institutions.
Required Skills & Competencies
- Strong organizational and administrative skills.
- Knowledge of examination procedures and academic regulations.
- Ability to maintain confidentiality and handle sensitive information.
- Good communication and coordination skills.
- Proficiency in MS Office and ERP/Examination Management Systems.
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