Reports to: Pastor, Director of Finance and Operations
Summary: Provides vital support to the Pastor and Director of Finance and Operations, ensuring the parish office runs smoothly and efficiently. This position blends creativity, organization, and pastoral care, ensuring that parish communications are clear, inspiring, and rooted in our Catholic faith. This role is responsible for maintaining the parish public-facing presence across print and digital platforms, including the weekly parish bulletin, parish event promotion, parish-wide digital communications, and website updates. This position supports the mission of St. Mary of the Lake: to grow in faith, serve with love, and share the presence of Christ in our lake community.
Essential Duties:
• Represents the parish office as a positive ambassador of the Catholic Church.
• Maintains best business practices.
• Performs administrative support for the office and maintains a welcoming and orderly office environment.
• Greets all visitors to the parish office with kindness and professionalism.
• Answers and directs incoming phone calls and emails in a timely and courteous manner.
• Assists in maintaining the parish calendar, and attends weekly staff meetings.
• Prepares correspondence, mailings and printed materials, as requested.
• Produces weekly bulletin for editing by staff.
• Maintains and updates the parish website with current Mass schedules, ministry information, events, and announcements.
• Sends weekly digital content through FlockNote.
• Creates flyers, graphics, and posts for parish and community events, ensuring a consistent and welcoming visual identity, and collaborates with ministry leaders to promote events.
• Assists in creating sign-up forms and RSVPs, as needed.
• Assists in the preparation of annual contribution statements for tax purposes.
• Assists in the development of the parish policy manual.
• Cross trains and interfaces with the Administrative Assistant.
• Maintains paper and digital filing systems for parish records and documents, handling all information with sensitivity and confidentiality.
• Assists the Pastor and Director of Finance and Operations as needed.
• Performs special projects as needed.
• Helps ensure smooth communication between the pastor, parish staff, ministries and parishioners.
• Maintains knowledge of activities occurring within our local area, including local schools, Culver Academies, and the greater Culver and Marshall County area.
Other Duties:
Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Qualifications:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Able to move about the work environment.
• While performing this job, the employee is regularly required to talk or hear.
• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Visual acuity to see computer screen.
• Able to occasionally lift and/or move up to 30 pounds.
• Able to move tables and chairs to arrange meeting spaces.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Able to work a flexible schedule including nights, evenings, and weekends as required.
• This job operates in an office environment. This role routinely uses standard office equipment such as computers, photocopiers, and smartphones.
Education/Experience:
• Experience in parish administration, communications, or non-profit/public relations is preferred.
• Excellent written and verbal communication and organizational skills with a creative eye for design.
• Ability to manage multiple priorities, meet concurrent deadlines, and maintain confidentiality.
• Proficiency in digital tools such as Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets, Drive, Calendar).
• Experience with FlockNote, Canva (or equivalent graphic design platform), and a computer-based accounting system helpful.
• Ability to work effectively with all levels of employees and volunteers.
Requirements:
• Must be able to pass and maintain Diocesan child safety protocols.
• Must be able to honor and maintain confidentiality.
• Must possess respect for and ability to uphold Catholic Church teaching.
• Ability to work independently.
• Ability to display Christian standards of behavior in the workplace is required.