JOB SUMMARY:
The Administrative Coordinator is responsible for providing administrative and operational support across a variety of business functions. This position works both independently on routine tasks and collaboratively with leadership and stakeholders to support priorities, ensure follow-through, and help drive projects forward. The Administrative Coordinator reports to the Director of Strategic Initiatives and provides excellent customer service to team members and customers while demonstrating the company values and supporting the mission.
JOB DUTIES AND RESPONSIBILITIES:
- Provide administrative support including scheduling meetings, managing calendars, and coordinating travel arrangements
- Organize and coordinate meetings and events, including agendas, materials, logistics, and follow-ups
- Support internal and external communications to ensure timely and accurate information sharing
- Assist with preparation of correspondence, reports, and presentations
- Coordinate and support special projects, helping track timelines, gather information, and ensure completion of deliverables
- Support confidential and sensitive matters with discretion, professionalism, and sound judgment
- Work with internal and external stakeholders to gather information, clarify needs, and support determination of appropriate next steps
- Monitor and follow up on action items to ensure alignment and progress across teams
- Maintain organized records, files, and documentation
- Assist with expense tracking, basic reporting, and budget support
- Maintain office operations including supply management and equipment coordination
- Support employee engagement and recognition initiatives
- Help manage shared communications channels (e.g., inboxes) and route inquiries appropriately
- Provide general administrative and operational support to leadership and team members
- Perform other duties as assigned
REQUIRED QUALIFICATIONS:
- Associate’s degree required. Bachelor’s degree preferred.
- 2 years of administrative, coordination, or project support experience
- Strong organizational and time management skills with ability to manage multiple priorities
- Clear and professional written and verbal communication skills
- Demonstrated ability to handle sensitive or confidential information with discretion
- Strong interpersonal skills and ability to collaborate across teams
- Proficiency in Microsoft Office Suite
- Ability to work on multiple projects simultaneously while accomplishing daily tasks
- Effective oral and written communication skills and excellent interpersonal skills
- Attention to detail, critical thinker and problem-solving skills
- High standards for integrity, honesty, professionalism, and work ethic
- Commitment to service excellence
- Ability to work independently while demonstrating excellent organization and follow through
- Demonstrates flexible and efficient time management and ability to prioritize workload
- Ability and willingness to move with purpose and a strong sense of urgency
- Self-motivated, positive, and enthusiastic
- Self- starter with a strong desire to exceed expectations and capable of supporting a team
- Maintains confidentiality discretion
- Ability to effectively work in collaboration with others to achieve business objectives.
- Willing to grow and be challenged
- Attend training as requested