Administrative Assistant
Southern Air
Are you the kind of person who loves keeping everything organized, answering phones with confidence, and being the friendly face that helps the office run smoothly? Do you enjoy variety in your workday and take pride in getting the details just right? If that sounds like you, Southern Air wants to meet you!
We’re looking for a dependable, detail‑driven Administrative Assistant who thrives in a fast‑paced office environment and enjoys supporting a hardworking team. If you love multitasking, helping others, and being the behind‑the‑scenes hero- this role is for you!
🛠️ What You’ll Be Doing
No two days are the same- and that’s the fun part!
- Create and process purchase orders
- Review, code, and approve invoices
- Answer incoming calls and direct them to the right team members
- Manage petty cash and complete bank deposits as needed
- Maintain and reconcile the branch checkbook
- Monitor, order, and restock office supplies
- Receive deliveries, identify the correct department, and notify staff
- Ship packages via UPS and FedEx
- Coordinate and send mail to the Lynchburg office
- Keep the office clean, organized, and welcoming (including coordinating cleaning services)
- Greet visitors with a smile and notify staff of arrivals
- Collaborate with team members and assist other Southern Air branches as needed
- Order job materials and support additional administrative tasks
✅ Required Qualifications
- High School diploma or equivalent
- Minimum of 2 years of customer service experience
- At least 1 year of call center or similar experience
🌟 Preferred Qualifications
- Previous experience in HVAC or a similar trade
- Excellent phone etiquette with the ability to professionally manage multiple phone lines
- Strong ability to prioritize, multitask, and organize daily responsibilities
- Accurate data entry skills, including updating customer accounts and contact information
- Extremely high attention to detail
💻 Skills & Abilities
- Computer Skills: Proficiency in Microsoft Word and Microsoft Excel
- Language Skills: Ability to read, write, speak, and comprehend English; communicate effectively in one‑on‑one and small‑group settings
- Math Skills: Ability to apply common‑sense reasoning to carry out written or verbal instructions and solve routine problems
🧍 Physical Demands & Working Conditions
The physical requirements described are representative of those necessary to perform the essential functions of this role successfully. Reasonable accommodations may be made for individuals with disabilities.
A high level of accuracy and attention to detail is required, including maintaining and updating customer and order information.
💙 Why You’ll Love Working at Southern Air
Southern Air, Inc. rewards your commitment with competitive pay, excellent benefits, and long‑term career opportunities- including ownership in the company!
Benefits Include:
- Health plan with company contributions to an HSA
- Dental and vision plans
- 401(k) with company match
- ESOP (Employee Stock Ownership Plan)
- Short‑term & long‑term disability
- Life insurance & Accidental Death & Dismemberment (AD&D)
- Supplemental & dependent life insurance
- Paid Time Off (PTO) for vacation and personal use
- Employee Assistance Program
Southern Air, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
👉 Learn more about us at: www.southern-air.com