Marketing & Office Assistant

Summary: 

Four D’S Properties is seeking a motivated and detail-oriented Marketing & Office Assistant to support daily operations and enhance our brand presence. This role combines administrative responsibilities with creative marketing tasks, making it ideal for someone who is both organized and innovative.

Essential Duties and Responsibilities: 

Marketing & Content Creation

• Create engaging content for social media platforms (Facebook, Instagram, etc.)
• Assist in planning and scheduling weekly marketing posts (e.g., “Tip of the Week”)
• Design basic marketing materials such as flyers, graphics, and promotional posts
• Support advertising efforts for listings, open houses, and company services
• Maintain brand consistency across all platforms

Office & Administrative Duties

• Answer and direct incoming phone calls in a professional manner
• Greet clients and visitors, providing excellent customer service at the front desk
• Manage office filing systems (physical and digital)
• Assist with data entry and maintaining client records
• Support agents and management with general office tasks

Front Desk Operations

• Serve as the first point of contact for clients and inquiries
• Schedule appointments and manage calendars
• Maintain a clean, organized, and welcoming office environment

Supervisory Responsibilities:

This position does not oversee staff.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• High school diploma or equivalent (Associate’s or Bachelor’s preferred)
• Previous experience in administrative support, marketing, or real estate is a plus
• Experience with graphic design tools (Canva, Adobe, etc.)
• Familiarity with real estate terminology or processes
• Strong writing skills for marketing and social media content

Required Skills/Abilities

• Strong communication and customer service skills
• Basic knowledge of social media platforms and content creation
• Proficiency in Microsoft Office (Word, Excel) and/or Google Workspace
• Ability to multitask and stay organized in a fast-paced environment
• Creative mindset with attention to detail

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed in an office environment, with a moderate noise level. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to travel locally for inspections, showings, and property visits
• Ability to perform office and field-related duties
• Ability to occasionally lift up to 25 pounds