Executive Assistant

SHER

Salary: $37k - $41k
Location: Carmel, Indiana, United States
Job type: Part-time

Required skills

Google Workspace
Microsoft Office

About the role

We are seeking a highly organized, proactive, and detail-oriented bilingual (English/Spanish) Executive Assistant to support leadership in a fast-paced construction and labor staffing environment. This role is critical in keeping operations running smoothly, managing communication, and ensuring priorities stay on track. This position will begin as a 90-day contract with the opportunity to transition into a full-time W2 role based on performance and fit.

Description

Executive Assistant (Contract-to-Hire | Bilingual Required

Key Responsibilities

Manage calendars, scheduling, and coordination of meetings
Handle email correspondence and prioritize communications
Communicate with clients and contractors in both English and Spanish
Assist with client communication and follow-ups
Prepare documents, proposals, and reports as needed
Track projects, deadlines, and action items
Support basic bookkeeping tasks, expense tracking, and invoicing
Assist with hiring coordination, onboarding paperwork, and contractor communication
Maintain organized digital filing systems
Identify opportunities to improve administrative processes and efficiency

Qualifications

Fluent in both English and Spanish (required)
Prior experience as an Executive Assistant or in a similar administrative role
Strong organizational and time management skills
Excellent written and verbal communication in both languages
Ability to multitask and prioritize in a fast-paced environment
High level of professionalism and discretion
Proficiency with Google Workspace, Microsoft Office, and/or similar tools
Experience in construction, staffing, or related industries is a plus

Compensation & Structure

$18/hour during the initial 90-day contract period (1099)
Increase to $20/hour upon successful transition to W2 employment
Opportunity for long-term growth and increased responsibility based on performance

What We’re Looking For

Self-starter who can operate with minimal direction
Strong attention to detail and follow-through
Problem-solver with a proactive mindset
Comfortable communicating with field teams and contractors

Work location will be ON SITE - no remote opportunity

About the Company

As a forward-thinking contracting company, we're not just about building structures; we're about building a future that embraces everyone. Our commitment to inclusivity and growth is the cornerstone of our business ethos. We believe in creating an environment where diverse talents are not only welcomed but celebrated.

About SHER

Provides skilled construction labor and project management software.

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