Vistas Global
Website:
vistasglobal.com
Job details:
📌 Job Summary
Aria Holding is seeking a skilled Platform Specialist – ECM to lead the implementation and management of a global Enterprise Content Management (ECM) platform. This is a greenfield initiative focused on building a centralized content repository across multiple business units and geographies.
The role combines technical expertise, data governance, and project leadership to ensure enterprise-wide consistency in content storage, classification, security, and accessibility.
🎯 Key Responsibilities
1. Global Repository Implementation
- Lead end-to-end implementation of the enterprise-wide ECM solution
- Design repository architecture, metadata models, taxonomies, and folder structures
- Gather requirements and drive phased rollout across departments and regions
2. ECM Configuration & Administration
- Configure user roles, access permissions, and workflow automation
- Manage retention schedules, compliance rules, and system configurations
- Oversee user provisioning, license management, and access reviews
- Integrate ECM platform with enterprise systems (ERP, HRIS, CRM)
3. Content Governance & Compliance
- Develop and enforce enterprise content governance policies
- Define classification frameworks, tagging standards, and lifecycle rules
- Ensure compliance with regulations such as GDPR, HIPAA, ISO 27001
4. Stakeholder Management & Support
- Act as a liaison between IT, business teams, and vendors
- Conduct user training, onboarding, and documentation
- Establish a network of content owners and governance champions
5. Monitoring, Reporting & Optimization
- Monitor system usage, adoption rates, and data quality
- Analyze KPIs and generate reports for leadership
- Drive continuous improvements in usability, structure, and automation
📊 KRAs & KPIs
System Implementation
- 90% departments onboarded as per rollout plan
- 95% metadata-compliant documents within 3 months
Data Migration
- 98% accuracy in legacy data migration
- ≥90% business units assigned data stewards
Data Governance
- 95% correct metadata tagging
- <10 compliance issues per quarter
User Support
- 95% SLA adherence for access requests
- 85% user satisfaction score
🎓 Qualifications
- Bachelor’s degree in Computer Science, IT, or related field
- 5–8 years of experience in ECM, data governance, or IT project roles
- Hands-on experience with at least one ECM platform:
- Box
- SharePoint
- M-Files
- OnBase
- Experience implementing ECM solutions in multi-entity environments
🧠 Required Skills
Technical Skills
- ECM platform configuration & administration
- Metadata, taxonomy, and content lifecycle management
- Workflow automation and access control
- Integration with enterprise systems (ERP, CRM, HRIS)
Domain Knowledge
- Data governance frameworks
- Regulatory compliance (GDPR, HIPAA, ISO 27001)
- Document and records management best practices
Functional Skills
- Project management & rollout planning
- Requirement gathering and documentation
- Data migration and repository design
Soft Skills
- Strong stakeholder management
- Excellent communication & training skills
- Analytical thinking and attention to detail
- Ability to work independently with ownership mindset
⭐ Preferred Certifications (Nice to Have)
- Box Certified Professional / Admin
- Microsoft SharePoint Administrator
- M-Files Certified Solutions Engineer
- ITIL / Data Governance Certifications (DAMA-DMBOK, DCAM)
📍 Role Type
- Full-time
- Enterprise Applications / Digital Transformation
Click on Apply to know more.