Hey Recruiting
Website:
heyrecruiting.com
Job details:
Lead VA– Remote
Location: Remote
Work Hours: US Central Time (CST) – Mandatory
Employment Type: Full-Time
Start Date: Immediate joiners only
About the Role
We are looking for a highly organized, smart, and proactive Lead Virtual Assistant to manage daily operations and lead a team of remote assistants supporting real estate workflows.
This role goes beyond standard VA tasks. The ideal candidate will act as an operations lead, ensuring smooth execution of tasks across the team, building efficient workflows, and supporting leadership with administrative and executive-level coordination.
You will oversee and build a team of approximately 15 team members, ensure accountability, track deliverables, optimize processes, and help maintain operational efficiency.
If you are someone who is sharp, proactive, detail-oriented, and comfortable managing people remotely, this role offers an opportunity to take ownership and make a meaningful impact.
Key ResponsibilitiesTeam Leadership & Operations
- Build, Manage and coordinate a team of ~15 people
- Assign, track, and monitor tasks to ensure timely completion
- Maintain accountability and productivity across the team
- Conduct daily/weekly check-ins to ensure workflow alignment
Workflow & Process Management
- Build and optimize structured workflows and task pipelines
- Ensure tasks are properly organized and tracked in Asana
- Identify operational gaps and improve processes for efficiency
- Implement systems to improve communication and task visibility
Administrative & Executive Support
- Provide high-level administrative support to leadership
- Manage calendars, communications, documentation, and coordination
- Assist with operational planning and project execution
Real Estate Operations Support
- Work with real estate operational tools such as AppFolio
- Assist in tracking property-related workflows and documentation
- Coordinate tasks related to real estate management operations
Hiring & Team Support
- Assist in screening and onboarding new members
- Help maintain team structure and operational standards
- Support leadership in scaling and managing the team
Tools You Must Be Proficient In
- Asana (task management & workflow tracking)
- Google Workspace / Google Suite (Docs, Sheets, Drive, Calendar)
- AppFolio (real estate management software)
Requirements
- Proven 3+ years of experience working as a Virtual Assistant / Operations Assistant / VA Team Lead
- Experience managing remote teams (10+ members preferred)
- Strong experience with task tracking, workflow design, and operations management
- Excellent English communication skills (written and verbal)
- Highly organized with strong attention to detail
- Ability to prioritize, delegate, and manage multiple workflows
- Comfortable working US Central Time (CST) hours
- Must be available to start immediately
Preferred Qualifications
- Experience working with real estate companies or property management teams
- Familiarity with real estate operations and documentation
- Experience supporting executives or founders
How to Apply
Apply only if you:
- Can start immediately
- Are comfortable working CST hours
- Have experience managing remote teams
Click on Apply to know more.