Website:
unitedsmes.in
Job details:
About the role:
Sr. Purchase Executive to manage end-to-end procurement activities, vendor coordination, purchase documentation, and contract-related processes. The ideal candidate should possess strong procurement knowledge, excellent negotiation skills, and experience in the Façade, Glass, Aluminium, Windows, or Hardware industry.
Technical Expertise:
- Strong knowledge of ERP systems
- Strong understanding of hardware components related to:
- Façade
- Glass
- Aluminium
- Windows
- Knowledge of procurement documentation
- Purchase Order (PO) management
- Vendor management
- Contract management
Key Skills:
- End-to-end Procurement Management
- Purchase Documentation
- Vendor Negotiation
- Vendor Relationship Management
- GRN & Invoice Verification
- Cost Optimization
- Market Research
- MIS Reporting
- Strong Coordination Skills
- Problem Solving
- Analytical Thinking
- Attention to Detail
Key Responsibilities:1. Procurement Planning & Budgeting
- Support procurement planning by providing relevant procurement data.
- Identify recurring material and service requirements.
- Conduct market research for sourcing vendors.
- Collect vendor information and compare market prices.
- Assist in preparing procurement budgets using historical purchase data.
- Maintain budget tracking sheets.
- Monitor procurement expenses and report variances.
- Suggest improvements in procurement SOPs and processes.
2. Purchase Operations & Quality Compliance
- Receive and understand purchase requirements from internal departments.
- Invite quotations from suppliers.
- Prepare comparative statements of vendor quotations.
- Negotiate competitive pricing with vendors.
- Prepare and issue Purchase Orders (POs).
- Confirm delivery schedules with vendors.
- Follow up for timely material deliveries.
- Coordinate sample approvals with management.
- Coordinate with Stores regarding material receipt and discrepancies.
- Verify vendor invoices with Purchase Orders and GRNs.
- Coordinate with Accounts for payment processing.
- Source and coordinate with contractors for project requirements.
- Prepare Work Orders for contractors.
- Verify contractor bills before processing.
- Track supplier performance based on:
- Delivery timelines
- Quality standards
- Cost efficiency
3. Vendor Development & Management
- Identify and onboard new vendors and contractors.
- Complete vendor registration formalities.
- Maintain a categorized vendor database.
- Build and maintain strong vendor relationships.
- Coordinate with Accounts for vendor payments.
- Resolve vendor payment-related queries.
- Obtain contractor performance feedback from project teams.
- Evaluate vendors using predefined performance parameters.
4. Documentation & Reporting
- Maintain procurement documentation including:
- Purchase Orders
- Agreements
- Contracts
- Vendor Communication
- Invoices
- Handle procurement documentation related to imports.
- Prepare procurement MIS reports.
- Submit reports within defined timelines.
- Maintain organized procurement records.
- Ensure regular backup of procurement data.
- Protect confidential vendor and pricing information.
Key Result Areas (KRAs):
- Timely completion of procurement activities.
- On-time availability of materials and services.
- Accurate procurement documentation.
- Effective vendor management and development.
- Cost-effective purchasing through competitive sourcing.
- Strong coordination with Projects, Stores, Accounts, and internal stakeholders.
- Timely preparation and submission of procurement MIS reports.
- Compliance with company procurement policies and procedures.
Preferred Candidate Profile:
- Minimum 6 years of experience in Purchase/Procurement.
- Experience in Façade, Glass, Aluminium, Windows, Hardware, or similar industries.
- Strong ERP knowledge.
- Excellent negotiation and vendor management skills.
- Good communication skills in English, Hindi, and Marathi.
- Ability to manage multiple procurement activities simultaneously.
- Strong analytical and documentation skills.
Click on Apply to know more.