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Job details:
Job Title: Project Coordinator
Industry: Heavy Manufacturing / Industrial Construction
Project Location: Ahmedabad, Gujarat
Qualification: BE/B.Tech in Civil Engineering
Experience: 8+ Years
Job Summary
We are seeking an experienced and detail-oriented Project Coordinator to support the successful planning, execution, monitoring, and reporting of large-scale heavy manufacturing and industrial construction projects. The ideal candidate will possess strong project coordination and planning expertise, excellent reporting capabilities, and the ability to collaborate effectively with cross-functional teams, consultants, contractors, and project stakeholders.
The role requires a professional with hands-on experience in project scheduling, MIS reporting, documentation, Advanced Excel, and project coordination. Candidates with exposure to industrial, manufacturing, EPC, or large infrastructure projects will be preferred.
Key Responsibilities
- Coordinate day-to-day project planning, execution, and monitoring activities to ensure smooth project delivery.
- Work closely with Project Managers to develop, monitor, and maintain project schedules, milestones, and deliverables.
- Track project progress against established timelines and identify schedule deviations or potential delays.
- Prepare, update, and maintain Daily, Weekly, and Monthly MIS reports, dashboards, and project performance reports.
- Develop project presentations, status reports, and management summaries for internal and client review meetings.
- Maintain accurate project documentation, including progress reports, meeting minutes, action trackers, correspondence, and project records.
- Coordinate with site engineers, consultants, contractors, vendors, procurement teams, and internal departments to ensure seamless communication and project execution.
- Monitor resource utilization, project activities, and coordination between multiple stakeholders.
- Support project review meetings by compiling progress data, highlighting risks, and tracking action items.
- Identify project risks, coordination gaps, bottlenecks, and delays, and assist in implementing corrective and preventive actions.
- Ensure timely communication of project updates to all stakeholders and maintain effective coordination throughout the project lifecycle.
- Utilize Advanced Microsoft Excel to perform data analysis, prepare dashboards, generate reports, and monitor project KPIs.
- Leverage AI-powered productivity tools to improve reporting efficiency, documentation quality, meeting summaries, and project coordination workflows.
- Ensure all project documentation is organized, updated, and readily available for audits and management reviews.
Required Qualifications
- Bachelor's Degree (BE/B.Tech) in Civil Engineering.
- Minimum 8 years of experience in Project Coordination, Project Planning, Project Controls, or Project Management within industrial or manufacturing construction projects.
- Strong understanding of project planning methodologies, scheduling, and project lifecycle management.
- Proven experience in preparing and managing MIS reports, project dashboards, and management reports.
- Advanced proficiency in Microsoft Excel, including Pivot Tables, Pivot Charts, XLOOKUP/VLOOKUP, INDEX-MATCH, Conditional Formatting, Dashboards, and data analysis.
- Experience using AI tools such as ChatGPT, Microsoft Copilot, or similar platforms for project reporting, documentation, and workflow optimization.
- Strong analytical, organizational, and problem-solving skills.
- Ability to coordinate multiple stakeholders and manage several project activities simultaneously.
- Strong attention to detail with the ability to work in a fast-paced project environment.
Preferred Skills
- Experience in Heavy Manufacturing, Industrial Plants, EPC, Infrastructure, Steel, Cement, Power, Oil & Gas, Chemical, or Manufacturing projects.
- Knowledge of Building Information Modeling (BIM) will be an added advantage.
- Familiarity with Primavera P6, Microsoft Project, or other project scheduling software.
- Experience working with multidisciplinary engineering teams and contractors.
- Strong stakeholder management and cross-functional coordination skills.
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