Chemill Pharma Ltd.
Website:
chemillpharma.com
Job details:
We are seeking a senior procurement professional who can independently manage the end-to-end procurement, supply planning and delivery of finished generic pharmaceutical products from our established manufacturing partners in India.
The successful candidate will manage supplier commercial agreements, purchase orders, production commitments, inventory planning, shipment coordination and supply-related risks, working closely with our Tender, Regulatory, Legal, Finance and Logistics teams.
This is a hands-on leadership role requiring strong execution capabilities, commercial judgement and accountability for supply continuity.
The role offers the opportunity to independently lead the procurement function and progressively build and develop a team as the business grows.
Key Responsibilities :
1. End-to-End Procurement & Tender Execution
- Take complete ownership of procurement activities following the award of pharmaceutical tenders.
- Translate quantities, contractual delivery schedules and customer demand into procurement and supply plans.
- Manage the procurement of finished generic pharmaceutical formulations from established manufacturing partners.
- Issue and manage purchase orders, ensuring accuracy in quantities, pricing, delivery terms and supply commitments.
- Obtain and monitor manufacturer confirmations, production schedules and committed delivery dates.
- Ensure timely execution of procurement activities to meet hospital and institutional supply obligations.
- Identify potential supply delays and implement corrective actions before they affect customer commitments.
2. Supplier Contract & Commercial Management
- Manage commercial relationships with existing pharmaceutical manufacturing partners.
- Negotiate and finalise procurement pricing, payment terms, delivery schedules, minimum order quantities and supply conditions within agreed commercial frameworks.
- Coordinate supplier agreements and contractual documentation with internal Legal and management teams.
- Work closely with Legal and Regulatory Affairs on licensing considerations and other product-specific compliance requirements.
- Monitor manufacturer performance against agreed contractual and supply obligations.
- Proactively resolve commercial, operational and delivery-related issues.
3. Inventory Management & Supply Planning
- Take ownership of inventory planning and stock availability for finished pharmaceutical products.
- Develop procurement and replenishment plans based on tender commitments, demand forecasts, existing stock and manufacturer lead times.
- Establish and monitor appropriate safety stock, reorder levels and inventory coverage.
- Minimise stockouts, excess inventory, short-dated stock and expiry-related losses.
- Maintain visibility of stock in hand, stock in transit, outstanding purchase orders and future supply requirements.
- Collaborate with Sales, Tender and Supply Chain teams to align procurement decisions with actual and anticipated demand.
- Develop effective reporting systems to track inventory performance, supply risks and procurement commitments.
4. Production, Shipment & Delivery Coordination
- Coordinate with manufacturing partners to monitor production progress and finished-product availability.
- Ensure timely completion of packaging artwork, product documentation and regulatory requirements through the relevant internal teams.
- Work with manufacturers, shipping and logistics partners to coordinate product dispatch and delivery to Hong Kong.
- Monitor shipment schedules, documentation and expected arrival dates.
- Proactively manage manufacturing delays, shipment disruptions and potential supply shortages.
- Ensure reliable and timely product availability in line with tender commitments.
5. Cross-Functional Coordination & Compliance
- Work closely with Tender, Regulatory Affairs, Quality Assurance, Legal, Finance, Sales and Logistics teams.
- Ensure procurement activities align with product registrations, applicable regulatory requirements and contractual obligations.
- Coordinate required approvals and documentation before procurement or shipment milestones.
- Maintain accurate procurement records, supplier agreements, purchase orders and delivery trackers.
- Provide management with timely updates on procurement progress, inventory exposure and potential supply risks.
6. Leadership & Process Improvement
- Independently manage procurement operations with a high degree of ownership and accountability.
- Develop structured procurement, inventory and supplier-performance reporting.
- Establish clear procurement SOPs, controls and escalation processes.
- Identify opportunities to improve procurement efficiency, inventory utilisation and supply reliability.
- Build, mentor and lead a procurement team as the business expands.
- Remain actively involved in day-to-day procurement execution while providing strategic oversight.
REQUIREMENTS :
Essential Experience
- 10–18+ years of relevant experience in pharmaceutical procurement, supply planning or supply-chain management, with substantial responsibility for finished pharmaceutical products.
- Demonstrated experience managing the procurement and supply of finished generic medicines / Finished Dosage Forms (FDFs).
- Strong experience in purchase order management, manufacturer coordination, inventory planning and stock control.
- Proven ability to negotiate and manage supplier commercial terms and contractual commitments.
- Experience coordinating production and delivery schedules with pharmaceutical manufacturers.
- Strong understanding of pharmaceutical supply-chain timelines, inventory risks and delivery obligations.
- Experience independently managing procurement responsibilities and coordinating across multiple departments.
- Strong analytical, negotiation, problem-solving and stakeholder management skills.
Preferred Experience
- Experience supporting pharmaceutical tender contracts
- Exposure to international pharmaceutical supply, exports or regulated markets.
- Familiarity with pharmaceutical regulatory documentation and coordination with Legal and Regulatory Affairs.
- Experience managing a small team or establishing procurement processes.
- Experience with ERP systems, inventory dashboards and procurement reporting.
Who will succeed in this role ?
We are looking for someone who combines senior-level commercial experience with a strong hands-on execution mindset.
Someone who can negotiate confidently with established pharmaceutical manufacturers, manage complex procurement and inventory requirements, anticipate supply risks and personally take responsibility for ensuring products reach the market on time.
You should be equally comfortable managing supplier contracts and commercial discussions as you are reviewing purchase orders, tracking production, analysing inventory and resolving shipment delays.
This position is particularly suited to a professional who enjoys taking ownership, working in a lean and entrepreneurial environment, and building a strong procurement function from the ground up.
Important role Clarification :
This position focuses specifically on the procurement and supply management of finished generic pharmaceutical medicines from established manufacturing partners.
Experience limited to procurement of APIs, raw materials, excipients, packaging materials, engineering equipment or general indirect purchasing will not meet the core requirements of this role.
Why join Chemill Pharma ?
- Take ownership of a critical procurement and supply-planning function supporting international pharmaceutical operations.
- Work directly with established pharmaceutical manufacturing partners.
- Play a key role in ensuring reliable supply to the Hong Kong healthcare market.
- Work closely with senior management and cross-functional teams.
- Enjoy the autonomy to improve processes, influence decisions and build a high-performing procurement team.
- Be part of a growing pharmaceutical business with a strong focus on accountability, collaboration and operational excellence.
Click on Apply to know more.