BotLab Dynamics
Website:
botlabdynamics.com
Job details:
Job Description: Import Procurement Executive / Senior Executive
Company: BotLab Dynamics
Location: Noida, Uttar Pradesh
Experience: 5–7 Years
Job Purpose
To manage end-to-end import procurement and international sourcing activities, ensuring timely procurement of materials, cost optimization, accurate import documentation, smooth shipment coordination, and compliance with applicable Indian import regulations.
Key Responsibilities
- International Sourcing: Identify and evaluate overseas suppliers, obtain quotations, negotiate pricing and payment terms, and maintain strong vendor relationships.
- Import Procurement: Manage the complete import purchasing cycle, including purchase requisitions, quotation comparisons, purchase order (PO) processing, order tracking, and supplier follow-ups.
- Import Documentation: Prepare, verify, and maintain import documents, including commercial invoices, packing lists, Bills of Lading (BL), Air Waybills (AWB), HS codes, and other relevant documents.
- Shipment & Logistics Coordination: Coordinate with international suppliers, freight forwarders, customs brokers, and logistics partners to track shipments, facilitate customs clearance, and ensure timely delivery.
- Payment Coordination: Liaise with the Finance team and banks for international payments, foreign remittances, payment documentation, and supplier payment follow-ups.
- Import Compliance: Ensure compliance with applicable Indian Customs regulations, DGFT requirements, and relevant import procedures. Identify applicable duty exemptions and benefits wherever eligible.
- Costing & Reporting: Prepare import cost sheets, track freight and clearance expenses, maintain procurement and shipment records, and prepare periodic MIS reports.
- Internal Coordination: Work closely with Engineering, Production, Stores, and Finance teams to understand material requirements and ensure timely availability of imported components and supplies.
- Vendor Management: Maintain supplier records, monitor delivery timelines, resolve procurement-related issues, and support continuous improvement in sourcing and import processes.
Qualifications & Skills
- Bachelor's degree in Commerce, Supply Chain Management, Business Administration, or a related field.
- 5–7 years of relevant experience in import procurement, international sourcing, and logistics coordination.
- Strong knowledge of import documentation, Incoterms, HS codes, customs clearance procedures, and international payment processes.
- Familiarity with Indian Customs regulations, DGFT procedures, and applicable import duty structures.
- Proficiency in MS Excel and procurement/ERP systems.
- Strong negotiation, vendor management, coordination, follow-up, and documentation skills.
- Ability to manage multiple procurement requirements and shipment timelines efficiently.
- Experience in the drone, UAV, electronics, aerospace, or hardware manufacturing industry will be preferred.
Preferred Candidate Profile
Candidates with hands-on experience in importing electronic components, mechanical parts, hardware assemblies, or other technical materials will be preferred. Experience working with overseas suppliers and managing time-sensitive imports in a technology or manufacturing environment will be an added advantage.
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