Serap India
Website:
groupeserap.com
Job details:
SERAP India is committed to providing equal employment opportunities. We welcome applications from all qualified candidates and particularly encourage women professionals to apply for this position. Selection will be based solely on qualifications, experience and suitability for the role.
Location: Halol, Gujarat
Company: SERAP India Private Limited
Reporting to: Managing Director – SERAP India
Functional reporting to: Group HR, Finance and Administration Director
Qualification: Postgraduate degree required
Experience: Minimum 7 years in Human Resources and Administration
SERAP India is looking for an experienced Senior HR & Administration Manager to lead the company’s human resources, employee relations, statutory compliance, administration and facility-management activities.
The successful candidate will supervise the Admin Executive, coordinate key external service providers and contribute to the company’s development as a member of the Management Steering Committee.
KEY RESPONSIBILITIES
Human resources management
• Manage the complete recruitment cycle, joining formalities and employee induction.
• Prepare appointment letters, agreements and employee documentation, and maintain complete personnel records.
• Implement, monitor and support the revision of HR policies while ensuring discipline and policy adherence.
• Coordinate payroll for permanent and contract employees, leave and attendance records, benefits, compensation surveys and full-and-final settlements.
• Identify training needs with Heads of Department, organize training programs and maintain the employee skill matrix and competency records.
• Participate in performance-appraisal processes and support employee development planning.
Employee relations and work environment
• Handle employee grievances promptly, fairly and confidentially.
• Meet employees regularly to understand concerns and feedback and build a strong relationship of trust.
• Support management in maintaining a healthy, respectful, positive and motivating company culture.
• Identify behavioural or organizational issues and report them appropriately to management.
Employee engagement and company events
• Plan and coordinate employee-engagement, recognition and welfare activities.
• Organize company events, including the annual get-together, festival celebrations and team-engagement activities.
• Coordinate event logistics, internal communication, vendors and arrangements.
International Manpower Coordination – India to France
- Manage the recruitment and selection of Indian employees assigned to work at SERAP Industries in France.
- Coordinate with SERAP Industries in France regarding manpower requirements, candidate profiles, selection and deployment schedules.
- Organize and monitor the employees’ training within SERAP India before their assignment to France.
- Manage the administrative and documentary process required for their deployment, including employment documents, supporting documents, visas, work permits and travel-related formalities.
- Ensure regular communication between the selected employees, SERAP India and SERAP Industries throughout the recruitment, training and deployment process.
- Maintain complete and accurate records for each employee assigned to France and follow up on all pending administrative actions.
ISO audits and HR-Administration audit management
• Participate in internal and external ISO audits and prepare all required HR and Administration documentation.
• Maintain audit records, registers and supporting documents with appropriate document control and retention.
• Coordinate with auditors and departments and monitor the closure of HR-Administration audit observations.
Statutory compliance and government liaison
• Ensure compliance with applicable labour laws and statutory regulations.
• Liaise with government departments regarding registrations, renewals, inspections, approvals and legal documentation.
• Coordinate with HR consultants and company lawyers and follow up statutory submissions and compliance actions.
Administration and facility management
• Manage and supervise all administration activities and prepare administrative records, MIS and reports.
• Supervise a team of 16 members: the Admin Executive and monitor housekeeping, security, drivers and canteen services.
• Coordinate visitors from France, including schedules, airport pickup, accommodation and local support.
• Manage company guest-house operations, maintenance and readiness for official visits.
• Handle HR- and Administration-related purchases and coordinate vendors for uniforms, stationery, housekeeping, canteen, security and office requirements.
• Maintain office equipment, furniture, facilities and records of company assets issued to employees.
• Coordinate factory garden and premises maintenance and ensure the cleanliness and overall appearance of the factory environment.
Management support and communication
• Prepare circulars, notices and employee communications.
• Assist with registrations, licences, official applications, data compilation and management reports.
• Ensure smooth communication between the India and France management teams.
• Assist in organizing meetings, agendas and official visits.
Steering Committee participation
• Act as a member of the Company Steering Committee and participate in weekly and monthly meetings.
• Contribute to improvement initiatives related to people, administration, safety and workplace culture.
• Follow up on Steering Committee action points.
CANDIDATE PROFILE
• Postgraduate qualification is required.
• Minimum 7 years of relevant experience in Human Resources and Office Administration.
• Strong practical knowledge of recruitment, payroll coordination, employee relations, labour-law compliance and general administration.
• Experience in a manufacturing or industrial environment is strongly preferred.
• Experience supervising employees and third-party service providers.
• Excellent communication skills in English, Hindi and Gujarati, French would be a plus.
• Proficiency in Microsoft Office, internet tools and standard business software.
• Ability to work independently and collaboratively within a management team.
• High degree of discretion when handling confidential information.
PERSONAL COMPETENCIES
• Rigorous, structured and highly organized.
• Strong interpersonal, communication and teamwork skills.
• Able to analyse and organize information and present clear summaries.
• Dynamic, trustworthy and hardworking.
• Empathetic, adaptable and comfortable working with people at all levels.
• Proactive, autonomous and able to take initiative.
TIME ALLOCATION
• Human Resources Management: 45%
• Administration & Facility Management: 30%
• Employee Relations & Engagement: 15%
• Management Support, Audit & Compliance: 10%
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