White Force Group
Website:
white-force.com
Job details:
URGENT HIRING for Executive Assistant cum Personal Assistant
Email ID: rahulk.kanojia@white-force.in
Contact : 9300955707
Position: Executive Assistant cum Personal Assistant
Location(s): Jabalpur
Experience: 12 to 15 years
Salary: Upto Rs. 6 Lpa
Opening(s): 1
Job Summary
The Executive Assistant cum Personal Assistant will provide comprehensive administrative, operational, and personal support to senior management. The role involves coordinating railway project-related documentation, site communication, and office administration, purchase coordination, scheduling, and ensuring the smooth execution of day-to-day business activities.
Key Responsibilities
Executive & Personal Assistance
• Manage the executive's calendar, meetings, appointments, and travel arrangements.
• Screen phone calls, emails, and correspondence.
• Prepare meeting agendas, minutes (MOM), reports, presentations, and business documents.
• Follow up on action items and ensure timely completion.
• Maintain confidentiality of company and executive information.
Projects & Site Coordination
• Coordinate with railway site engineers, project managers, contractors, and clients.
• Track approvals, work orders, site reports, and correspondence.
• Coordinate submission of project-related documents to clients and authorities.
Office Administration
• Handle day-to-day office administration activities.
• Maintain office records, files, and document management systems.
• Coordinate with vendors, service providers, and internal departments.
• Ensure smooth office operations and administrative compliance.
Purchase & Procurement
• Prepare purchase requisitions and purchase orders.
• Obtain quotations and compare vendor prices.
• Coordinate with suppliers for timely delivery of materials.
• Maintain purchase records and inventory-related documentation.
• Follow up on invoices, payments, and vendor communications.
Documentation & Reporting
• Prepare daily, weekly, and monthly MIS reports.
• Maintain project trackers and status reports.
• Draft official letters, emails, and client correspondence.
• Organize digital and physical documentation for easy retrieval.
Coordination & Communication
• Act as the communication link between management, clients, project teams, and vendors.
• Coordinate meetings with clients, consultants, and railway officials.
• Ensure timely follow-up on pending approvals and project deliverables.
Preferred Qualifications
• Bachelor's degree in Business Administration, Commerce, Engineering, or a related field.
• Additional certification in Office Administration or Executive Assistance is an advantage.
Experience
• 12-15 years of experience preferred in railway projects, infrastructure, EPC, construction, or service industries is preferred.
Required Skills
• Excellent interpersonal skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience handling project documentation and MIS reporting.
• Ability to work under pressure and meet deadlines.
• Strong follow-up and coordination skills.
• High level of integrity and confidentiality.
Preferred Knowledge
• Project documentation and site coordination.
• Vendor management and procurement.
• Contract administration and document control.
• Basic understanding of project management practices.
Interested candidates can apply along with their resume on the below mentioned email ID or whatsapp number
Email ID: rahulk.kanojia@white-force.in
Contact: 9300955707
Click on Apply to know more.